MWDBE Construction Contract Compliance Analyst

Title:MWDBE Construction Contract Compliance Manager Company Overview The McKissack Group, Inc. is the oldest minority-owned professional design and construction firm in the United States. With over 120 years of experience, we pride ourselves on our commitment to excellence and community benefit through our core services in Construction, Construction Management, and Program Management. Summary We are seeking a dedicatedMWDBE Construction Contract Compliance Managerto join our team in NYC. In this role, you will play a vital part in ensuring compliance and managing contracts effectively, contributing to our mission of delivering high-quality construction solutions while benefiting the communities we serve. Analyst MWDBE Contract Compliance Job Description “MWDBE/SDVOB Contract Compliance SBDP” This position is responsible for the analysis, review, related follow-up, and coordination of MWDBE participation during the pre-award, post-award, and closeout processing activities. Additional responsibilities include, but are not limited, the on-going assessment and reporting of MWDBE participation on MTA’s federal and state funded contracts; ensuring MWDBE information is accurately and timely entered into contract management database; updating and maintaining related Contract Compliance electronic files, conducting related research, collecting and analyzing data; reviewing and providing recommendations for departmental processes and procedures including workflow efficiency; enhancing and providing administrative support for payment verifications and reporting as requested; and detailed review of contact records related to MWDBE Contract Compliance, which includes site visits, participation in contract meetings, research, and report generation. This position will also make determinations as to whether contractors are in compliance with MWDBE regulations. If it is determined the contractor is non-compliant with MWDBE regulations the incumbent is responsible to report all deficiencies to the Agency’s Project Manager, MWDBE Contract Compliance Manager, or Assistant Director, MWDBE Contract Compliance. • Ø Review all agency requisition/requirements for goods, services and capital related contracts to establish M/W/DBE participation goals. • Ø Responsible for identifying M/W/DBEs capable of providing goods and services in order to establish M/W/DBE participation goals. • Ø Review and maintain contract files to ensure that utilization goals or waivers have been established and awarded. • Ø Perform accurate and timely award of contracts by inputting utilization data into database management system. • Ø Process ACE Evaluations including subcontractor payment verifications and follow up of vendor’s MWDBE Certification. • Ø Prepare contracts for closeout by obtaining payment verifications from subcontractors and Notice of Final Payments from MTA Agencies. • Ø Ensure database information is accurate and current. • Ø Conduct related research, and collect and analyze data for reports, as requested. • Ø Review and make recommendations for MWDBE compliance department operational processes and recommended workflow efficiency enhancements, as necessary. • Ø Provide administrative support and reporting. Assist in gathering information for reports, including doing analysis on a timely basis for management review on various contracts. • Ø Ensure the availability and organization of contract compliance files for requested reviews. • Ø Conduct site visits to review subcontractor’s certified payroll, invoices, and related records to verify that proper procedures and policy of the MTA are being followed in regard to MTA’s MWDWBE program. • Ø Works with agency audit groups, MTA Audit Services, MTA Office of the Inspector General, and other regulatory agencies on various projects and keeps open lines of communication to be sure that duplication of effort is avoided and issues that they may wish to review are brought to their attention. • Ø Keeps up to date on appropriate Federal and State regulations. • Ø Maintains an effective business relationship and communication with the Procurement Departments, Capital Program Management and other MTA departments and meets with them as required. • Ø Monitor input of the Primes Contractors monthly payment reports within the NYS Contract System and conduct follow-up for any late submissions. • Ø Monitor and evaluate contracts to ensure commitment and compliance in meeting M/W/DBE goals in accordance with MTA policy and applicable federal and state regulations. • Ø Performs other duties and assists as necessary in all requested business projects necessary for the smooth and effective operation of the department. * Education: · A bachelor’s degree (or equivalent) plus a minimum of 2 to 4 years of professional-level experience in Compliance, Audit, Procurement, or Contract work, or a minimum of 6 years of professional work in business. · Knowledge of Federal and State laws and regulations governing programs. · Knowledge and understanding of research techniques, including data collection, data analysis, issues identification, and problem resolution. · Must be able to effectively work on multiple projects simultaneously. · Excellent communication skills. · Must be willing and able to travel throughout the MTA service area as required. · Must be effective in doing research of contractors and record checking under circumstances where full contractor cooperation may be difficult or lacking. · Prior experience monitoring and reviewing construction scopes of work and cost estimating of the various trades preferred. · Knowledge of MTA’s MWDBE program and objectives preferred. Job Type: Full-time Pay: Up to $78,000.00 per year Benefits: • 401(k) matching • Dental insurance • Flexible spending account • Health insurance • Health savings account • Life insurance • Paid time off • Referral program • Vision insurance Work Location: In person