New Development On-Site Real Estate Administrator

As the New Development On-site Real Estate Administrator you will be part of the team responsible for representing a new development building on the Upper East Side. You will represent our company, serving as a great first impression and the initial point of contact for this high-profile new development. You will be responsible for scheduling appointments, directing emails and calls to appropriate contacts, maintaining the work/sales area, flow of correspondence, and more.

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The Role

• Welcome all guests in the sales gallery
• Prepare guests for tours with the sales agents
• Coordinate previews for brokers as needed
• Schedule and confirm appointments
• Answer and direct all incoming inquiries and provide meaningful follow up and engagement
• Maintain a customer database, ensuring all data is entered accurately and in a timely manner
• Create sales reports and market studies
• Assist with marketing efforts
• Create and maintain contact lists, traffic reports, registrations, and demographic stats
• Provide administrative support to the Sales Team
• Assist with the planning and logistics associated with events and meetings
• Maintain and order necessary office supplies
• Organize, distribute, and keep inventory of marketing collateral
• Update listings across all platforms
• Provide basic operational support (coordinate flower delivery, IT service, housekeeping) and ensure sales gallery and model residences are always in impeccable condition
• Assist with communication between sales agents, the sales director, and project management team
• Miscellaneous support as needed for the Sales Director and Sales Team

What We're Looking For

• Licensed Associate Real Estate Salesperson preferred
• BA/BS degree or equivalent practical experience
• Prior experience in property management, hospitality and event planning experience is preferred
• High degree of attention to detail
• Friendly, warm personality
• A self-starter with the ability to multi-task with limited direction
• Ability to be highly discreet and maintain utmost confidentiality
• Strong organizational and interpersonal skills
• Articulate and polished verbal and written communication skills

Compensation: 

The base pay range for this position is $26.44-28.85 per hour (plus benefits). Minimum wage for the position will always be met.