Office Administrator (4 months contract)

Primary DetailsTime Type: Full time

Worker Type: Contingent Worker

Provide general administrative support to the Company and internal departments / teams as assigned and / or required.

Primary Responsibilities:

• Serve as a change champion towards secured document management program
• Digitalise document - convert physical and sensitive document manually into electronic format 
• Extract and categorise digitalised documents from multiple repositories (e.g. network drive, MS SharePoint) to a single secured repository
• Index digitalised documents – tag documents manually based on index filing guidelines 
• Organise and destroy documents securely
• Support the operating model refresh between onshore and offshore users on document management and repository
• Create data classification and inventory – catalogue that contains data element source, format, ownership, usage, location and retention
• Other tasks as assigned

Requirements:

• Discretion and confidentiality – access to confidential and sensitive information
• Precision and patience to work with details and routines
• Ability to meet deadlines and work standards
• Experience using MS Excel, MS Teams and MS SharePoint
• Computer literacy with basic PC and administration skills
• Customer-oriented with excellent interpersonal & communication skills
• Proactive, well organized, attentive to details and strong sense of responsibilities in meeting deadlines

Preferred Knowledge

• Basic knowledge of administrative processes

QBE Cultural DNA
Everything we do at QBE is underpinned by our DNA (which interlinks seven cultural elements) – because we know it's not just what we do that matters, it's how we do it that makes the difference. We expect all employees to role model and inspire the right behaviours that link to our cultural elements:

• We are customer-focused
• We are technical experts
• We are inclusive
• We are fast-paced
• We are courageous
• We are accountable
• We are a team

All employees are expected to adhere to QBE’s Code of Ethics and Conduct and apply sound risk management practices
Global Disclaimer
The duties listed in this job description do not limit the assignment of work. They are not to be construed as a complete list of the duties normally to be performed in the position or those occasionally assigned outside an employee’s normal duties. Our Group Code of Ethics and Conduct addresses the responsibilities we all have at QBE to our company, to each other and to our customers, suppliers, communities and governments. It provides clear guidance to help us to make good judgement calls.

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.