Office and People Operations Coordinator - Europe

Who We Are
At adMarketplace, our mission is to deliver the most engaging consumer search experiences while empowering advertisers to measure media performance accurately. Today, millions of people worldwide engage with our exclusive, transparent media placements across the internet's leading browsers, shopping apps, and review sites.
Our award-winning culture is built around five core values (known as our 5C's): Curiosity, Collaboration, Creative Conflict, Commitment, and Competitiveness. With these guiding values, adMarketplace seeks to empower our team to reach their full potential through continued learning, and the opportunity to do their best work.
The Role
The Office and People Operations Coordinator is a unique opportunity to take a pivotal role directly supporting the European MD and combining office management, employee engagement, and HR support responsibilities to ensure a well-functioning, welcoming, and people-centered workplace. This position will work closely with cross-functional teams, supporting management, and external partners to foster a positive company culture and smooth day-to-day operations.
What You'll Do
Office Management

• Support our Managing Director and SVP Strategic Partnerships, Europe in coordinating and executing his roles and responsibilities - travel both local and international: booking and coordination of flights, accommodation, and expense management; diary management, gatekeeping (context changing - allowing time between meetings, time for thinking), and setting up systems.)
• Manage the cultural calendar and coordinate company events, including promoting initiatives within the building.
• Oversee internal office communications to keep employees informed and engaged.
• Coordinate and lead the office/culture committee to promote a vibrant workplace environment.
• Plan and manage celebrations for employee birthdays, anniversaries, and significant life events.
• Gather, review, and report employee feedback regularly to identify and work with the Senior People Partner on implementing workplace improvement
• Act as the point of contact for building management on issues such as health & safety, printers and Wi-Fi maintenance, and parcel pickups.
• Maintain an up-to-date inventory of IT equipment in line with the company's procurement policy.
• Order and maintain stock of office supplies and snacks, ensuring the office is fully equipped at all times.

HR/Recruitment Support

• Schedule and coordinate interviews with candidates, ensuring a smooth recruitment process.
• Handle face-to-face interview logistics, including booking rooms and greeting candidates.
• Manage candidate feedback loops and ensure proper documentation.
• Plan and schedule onboarding training sessions for new hires.
• Conduct reference and DBS checks as required for new hires.
• Provide comprehensive support for new joiners, including IT setup, office passes and Wi-Fi access
• Assist in benefits administration, including tracking sickness, managing eyecare vouchers, and overseeing accounts such as Deliveroo for Business.
• Organize and support "Lunch & Learn" sessions to promote team learning and development.

Who you are:

• Energetic, resourceful individual who thrives in a fast-paced, growing environment and is eager to take on new challenges and projects.
• Confident in tackling problems and finding appropriate solutions, with strong troubleshooting skills.
• Well-organised with excellent attention to detail.
• Flexible and able to manage multiple priorities effectively.
• Exceptional people skills-approachable and capable of building relationships at all levels.
• Displays the utmost discretion and professionalism in all situations.

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Join Us
AMP is currently experiencing triple digit growth, and it's never been a better time to join our team!
At adMarketplace, we play to win, but we learn from our setbacks. Our commitment to a collaborative environment means no one succeeds alone, and no one fails alone either.
No Third Party Recruiters. We do not accept unsolicited agency resumes and we are not responsible for any fees related to unsolicited resumes.