Office Coordinator

Company Description

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 17,000 people globally.

Job Description

The Office Coordinator position is an essential member of the Operations office administration team for the LDC Canola Crushing and Processing facility in Yorkton Saskatchewan. This role will primarily oversee hourly payroll and timekeeping responsibilities, while ensuring frequent, accurate and timely entries into our Payroll system. This role will have a wide variety of office and clerical tasks, while ensuring that the office operations and running smoothly and are fully supported. 

Primary Responsibilities 

• Complete and submit bi-weekly payroll for hourly workforce (union and non-union), which includes but is not limited to maintaining email mailbox with time corrections and requests, frequently entering time and codes into payroll system Kronos, making inquiries to Supervisors/Managers for further clarification, maintaining accurate time balances and tracking, etc.
• Act as the go-to for all employee requests and inquiries, including but not limited to gym membership requests (enrollments, payroll deductions, invoices), boot and clothing vouchers, PPE requests, etc.
• Perform offboarding procedures for terminating employees, including exit interviews
• Schedule pre-employment and annual hearing tests, as required
• Participate in organizing, planning and coordinating site events, which includes social committee events and annual staff parties/prizes.
• Assist with onboarding and offboarding procedures (scheduling, paperwork, etc)
• Order and stock office supplies and essential items (condiments, coffee, drinks, etc)
• Maintain files and records for effective filing systems, including labelling, shredding, etc.
• Frequently reflect on Collective Bargaining Agreement to ensure accurate and consistent policies and payroll practices
• Answer employee concerns and questions regarding LDC Yorkton offerings (payroll, benefits, uniforms, boot vouchers, etc), in a friendly and professional manner
• Support other teams with various administrative tasks (redirecting calls, scheduling meetings, ordering lunches for visitors)
• Assist with all other administrative and support tasks as required.

Education/Professional Certifications/Licenses

• Completed post-secondary education within the areas of Human Resources or Payroll is preferred.

Experience

• Minimum of 3 years of previous relevant work experience in an administrative and/or Payroll capacity is required.
• Must have previous work experience in a business-facing and/or customer service related position(s).
• Previous work experience with an industrial facility and/or unionized environment is preferred.
• Previous recruitment and/or interviewing experience is preferred.

Qualifications

• Passionate about providing exceptional customer service to a wide range of “customers” (external candidates, hiring managers, internal employees) and satisfied by providing friendly, positive and timely service with all interactions and responsibilities
• Able to thrive in a fast-paced work environment, with continuously changing timelines, responsibilities, etc., especially as this facility undergoes expansion and construction activities.
• Advanced proficiency within the Microsoft Suite (Excel, Word, and Powerpoint)
• Must be able to maintain confidentiality, and demonstrate diplomacy and tact in all situations
• Able to work independently to achieve goals and see projects through to completion
• Proven stress management, problem-solving and multi-tasking skills, with the ability to perform duties within timelines and under minimal supervision
• Excellent attention to detail, with a keen eye for accuracy, consistency and data integrity
• Strong analytical and numerical skills, and comfortable with analyzing and reviewing large amounts of data
• Exceptional interpersonal and communications skills, both verbal and written
• Enthusiastic about the agricultural industry

Additional Information

Additional Information for the job

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career development opportunities in one of the largest and most solid private companies in the world.

- Comprehensive benefits program including extended health care and dental coverage, employee and family assistance program, life insurance and disability coverage

- Retirement Savings Plan with Employer contributions and matching

- Paid vacation, paid sick time and paid statutory holidays

Diversity & Inclusion
LDC is driven by a set of shared values and high ethical standards, with diversity and inclusion being part of our DNA. LDC is an equal opportunity employer committed to providing a working environment that embraces and values diversity, equity and inclusion.
LDC encourages diversity, supports local communities and environmental initiatives. We encourage people of all backgrounds to apply.

Sustainability
Sustainable value is at the heart of our purpose as a company.
We are passionate about creating fair and sustainable value, both for our business and for other value chain stakeholders: our people, our business partners, the communities we touch and the environment around us