OFFICE COORDINATOR (PART TIME) - Ostrava

Company Description

Devoteam is a leading consulting firm focused on digital strategy, tech platforms and cybersecurity.
By combining creativity, technology and data insights, we empower our clients to transform their business and unlock the future.
With more than 25 years of experience and 10.000 employees across Europe and the Middle East, Devoteam promotes responsible technology for people and works to create better change.
Devoteam has been a ServiceNow Elite Partner since 2019 and was named Global IT Workflow Partner of the Year in 2021 and EMEA Elite Partner of the Year in 2023. In 2024, it was also named the EMEA Consulting and Implementation Partner of the Year.

Job Description

Devoteam is looking for an experienced Office coordinator who performs a number of administrative support and other tasks to ensure efficient operation in the Ostrava Devoteam office. The position is part-time (20 hours a week), we require office presence Monday to Thursday from 8:30 to 13.30.

Specific duties and responsibilities may include these areas:

Office management

• Maintaining the condition of the office
• Regular orders of refreshments, office supplies and IT equipment 
• Point of contact for Facility Management and suppliers
• General support to visitors
• Access and visitors cards
• Coordination and support of Internal and client visits

Administrative and operational support to the team

• Travel bookings arrangements, point of contact for agency
• Processing of electronic tools for signature of documents (DocuSign)
• Organization and preparation of team events
• Archiving of all related documents to office management and projects/clients
• Keep updated the handover protocols for IT equipments 
• Requesting the transfer of the phone numbers for newcomers/leavers

HR support 

• Onboarding of newcomers - completing onboarding documents and handover to HR & Training coordinator
• Offboarding of leavers
• Administrative help with the Payroll report monthly
• Fire and safety agenda
• Regular weekly reminders to fill in the timesheets in internal attendance system

Others

• Archiving the documents
• Taking part in contract negotiations
• Communication and negotiation with suppliers

Qualifications

You will be a great fit for this role if you have…

• At least secondary school education
• Experience with similar role
• Advanced English and Czech/Slovak language
• Advanced communication, negotiation and relationship-building skills
• Time management and organisational skills to work on various tasks and organise company events
• The ability to prioritise and work under pressure
• Attention to detail 
• Ability to work in the office from Monday to Thursday 8.30-13.30

Additional Information

What can Devoteam offer you

• Friendly atmosphere & Great company culture
• Work-life balance 
• Daily use of English language and improving your English skills
• Teambuildings & Company events
• Benefits as meal allowance, Multisport card or training and courses to upgrade your skills

Moreover, we offer:

• Delicious breakfast and snacks
• Phone tariff for employees and their family members
• Sabbatical leave
• Employee Referral Program