Office Manager

Position Summary –

The Office Manager will work in close partnership with Human Resources team on Recruiting and On-Off-Boarding topics and will provide administrative support to our office in India.

Admin/Office/Executive Support

Office Management:

• Keeping everything running smoothly, from supplies to office policies, managing relationships with stakeholders, executive team, vendors, leading renovations/moving projects, coordinating event and developing emergency procedures ( i.e. fire drill, evacuation plans ).
• Greet guests to the office and comply with security policies
• Order and manage all office and kitchen supplies accordingly based on budget.
• Maintain office furniture and equipment including conference rooms.
• Provide support to finance team with tracking, receipts, invoicing, payment, credit card and reconciling.
• Follow up and resolve any discrepancies with vendors.
• Own mailing process for office including inbound and outbound
• Liaise with building management to make requests and solve any issues

HR Support:

• Actively supporting & coordinating for Rewards and Recognition (engagement/culture management)
• Plan/organize internal and off-site events
• Assist with organizing workshops in the office.
• Ad hoc duties as assigned

Onboarding Process /Travel Arrangements

• Helping with accommodation bookings when needed.
• Liaise with Tech to complete office projects and assist with onboarding/offboarding
• Assisting with access Passes, Tours of the office, IT setup, scheduling Inductions.

Facility Management:

• Overseeing building maintenance and repairs.
• Responsible for health and safety while ensuring we’re up to date on health and safety, including DSE Assessment

What you bring :

Knowledge, skills, experience

• Graduation preferred
• 6+ years’ experience as an office manager
• Well organized with excellent time management skills
• Excellent communication skills at all levels
• Researching skills and desire to find the answer
• Relationship management and influencing skills
• Strong ability with MS Office, especially Excel
• Ability to handle confidential data
• Superior attention to detail and multitasking
• Self-starter and ability to work independently
• Flexibility to tackle new projects.
• Ability to multi-task & always happy to help