Office Manager

About Highspot

Highspot is a software product development company and a recognized global leader in the sales enablement category, leveraging cutting-edge AI and GenAI technologies at the core of its robust Software-as-a-Service (SaaS) platform. Highspot is revolutionizing how millions of individuals work worldwide. Through its AI-powered platform, Highspot drives enterprise transformation to empower sales teams through intelligent content management, training, contextual guidance, customer engagement, meeting intelligence, and actionable analytics. The Highspot platform delivers advanced features tailored to business needs, in a modern design that sales and marketing executives appreciate and is the #1 rated sales enablement platform on G2 Crowd.

While headquartered in Seattle, Highspot has expanded its footprint across America, Canada, the UK, Germany, Australia, and now India, solidifying its presence in the Asia Pacific markets.

Responsibilities

• Office Management
• Greet guests with promptness and enthusiasm, providing a great first impression of Highspot.
• Ensure a high level of customer service to our employees in the day-to-day operations of the office.
• Develop a strategic seating plan based on growth and own the move process for employees within the office.
• Proactively maintain office and facilities matters, including responding to employee requests and reporting facility issues to building management.
• Act as the primary liaison to property management; coordinate with management regarding maintenance, janitorial and other building operations and services.
• Own and maintain facility cleanliness, appearance and functionality, including common areas such as lobbies, conference rooms and kitchen cleanliness.
• Ensure consistent and timely stocking of food and beverage in all Highspot common areas and kitchens.
• Serve as the primary contact for ordering food, beverage, kitchen and office supplies.
• Own office morale events, working with the rest of the Workplace Strategy Team to create innovative and creative ways to celebrate our employees.
• Collaborate closely with HR and IT for new hire onboarding.
• Collaborate with key stakeholders and manage strategic projects and process building in hypergrowth




• Procurement:
• Ensuring compliance with internal procurement policies and supporting Procurement to help identify local suppliers, vendors, or service providers and establish relationships with them.
• Helping manage the procurement process, including preparing purchase orders, tracking deliveries, and verifying invoices.
• Monitoring inventory levels and coordinating with relevant departments to forecast and plan for procurement needs.

Required Qualifications:

• 4+ years experience working as an office manager or executive assistant.
• Ability to multitask, prioritize and complete a high volume of tasks and projects with little to no guidance.
• A relationship-builder that strives to build deep cross-organisational connections.
• Self-directed with a high sense of urgency and attention to detail.
• Customer-first attitude.
• Excellent organizational skills.
• Ability to multi-task in a challenging and fast-paced environment.
• Good working knowledge of Google Apps (Email, Calendar, Sheets, Docs).

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Equal Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of age, ancestry, citizenship, color, ethnicity, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disability status, political affiliation, veteran status, race, religion, or sexual orientation.

Did you read the requirements as a checklist and not tick every box? Don't rule yourself out! If this role resonates with you, hit the ‘apply’ button.