Operational Assistant

Operational Assistant Were looking for a highly organized financially savvy and proactive Operational Assistant to streamline our backend operations manage invoicing and time tracking and bring essential structure to our fast-moving firm. At Bamboo Works an international recruitment and staffing firm you'll take full ownership of financial operations document administration and contract management vital to our day-to-day efficiency. This isn't just an admin role; we need someone with a sharp mind a strong backbone a knack for accounting and an obsession for details. If you're the person who brings calm to the storm and ensures nothing falls through the cracks your contributions will be crucial for our growth.

What You'll Be Doing:

• Administrative Support

  • Manage documents trackers and operational workflows.

  • Oversee and audit Hubstaff time tracking for all contractors and external staff.

  • Prepare and send client contracts using established templates.

  • Track key deadlines and ensure critical actions are followed up on.

• Financial Operations

  • Own and manage the invoicing process ensure all hours are invoiced correctly and on time.

  • Assist in processing salary and contractor payments while keeping records organized and up to date.

  • Support with finance-related admin: receipts documentation reconciliations etc.

  • Proactively spot and resolve payment delays discrepancies or red flags.

• Research & Coordination

  • Research relevant awards events partnerships and apply to them as needed.

  • Support with ad hoc projects market research and executive reporting.

  • Help manage calendars reminders and weekly execution checklists

Who You Are:

• Education: Bachelors degree or higher in Finance Accounting Business or a related field.

• Experience: Proven experience in administrative financial operations or operational support roles.

• Organizational Skills: Strong analytical and organizational skills you're the one who sees the problem before anyone else notices it.

• Invoicing Expertise: Experience handling complex invoicing operations.

• Independent & Resourceful: Takes initiative and figures things out without waiting for full instructions.

• Thrives in Chaos: Stays focused and efficient even when priorities shift quickly.

• Detail-Obsessed: Never misses a follow-up deadline or formatting error.

• Communication: Professional communication skills both written and verbal.

Nice to Have:

• Background in staffing outsourcing or recruitment operations.

• Confident enough to hold founders and stakeholders accountable when needed.

• Experience working in international fast-paced startup environments.

• Experience calculating financial metrics like burn rate runway churn LTV/CAC etc.

• Familiarity with tools like Notion Google Workspace Hubstaff ClickUp Xero/QuickBooks.

Why This Role?

• Part-time or Full-time

• Remote position inPH Timezone

• Salary: $1000+ (Flexible depending on experience)

Recruitment Process

• Initial Interview

• Final Interview