Payroll Administrator

Company Description

At EVERSANA we are proud to be certified as a Great Place to Work across the globe. We’re fueled by our vision to create a healthier world. How? Our global team of more than 7000 employees is committed to creating and delivering next-generation commercialization services to the life sciences industry. We are grounded in our cultural beliefs and serve more than 650 clients ranging from innovative biotech start-ups to established pharmaceutical companies. Our products services and solutions help bring innovative therapies to market and support the patients who depend on them. Our jobs skills and talents are unique but together we make an impact every day. Join us!

Across our growing organization we embrace diversity in backgrounds and experiences. Improving patient lives around the world is a priority and we need people from all backgrounds and swaths of life to help build the future of the healthcare and the life sciences industry. We believe our people make all the difference in cultivating an inclusive culture that embraces our cultural beliefs. We are deliberate and self-reflective about the kind of team and culture we are building. We look for team members that are not only strong in their own aptitudes but also who care deeply about EVERSANA our people clients and most importantly the patients we serve. We are EVERSANA.

Job Description

THE POSITION: The Payroll Administrator will be a local representative of the Payroll Department supporting EVERSANA operations across Europe.  In this role the Payroll Administrator will be responsible for processing and reviewing payroll throughout Europe – prioritizing accuracy compliance and efficiency.  The Payroll Administrator will also be the main point of contact for employee inquiries as well as payroll-related third-party communication.  The position will report directly to the Senior Director of Global Payroll.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Our employees are tasked with delivering excellent business results through the efforts of their teams.  These results are achieved by:

• Process and audit payrolls across Europe ensuring timely and accurate payroll output; maintaining compliance with both statutory requirements and company policy.

• Partner with local HR to facilitate the collection and processing of documentation as required by both company policy and local regulation.  This would include but is not limited to: bank documents Social Insurance tax and other identification documentation required for compliance and payroll processing.

• Partner with payroll vendor(s) to facilitate timely and compliant filing for statutory reporting and payments to local government agencies (ie: employee-level registrations sick leave termination certificates statistical reporting surveys and year-end reporting).

• Act as the main point of contact for all employees’ payroll-related inquiries.

• Act as liaison with local government agencies where applicable.

• Support Corporate Headquarters (based in US) with research on local laws and custom.

• Proactively and consistently identify and drive opportunities for improvement.

• Build strong and collaborative relationships with team members business partners and leaders to understand and ultimately resolve business challenges.

• Show flexibility and adaptability in a quickly growing and changing environment.

• Comfortable in a flexible working environment.  Partnership with team and other business partners based in US often requires work/communication across time zones.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

EXPECTIONS OF THE JOB:

• Travel – Under 5%

• Hours – 40+ typically Monday – Friday

The above list reflects the general details necessary to describe the expectations of the position and shall not be construed as the only expectations that may be assigned for the position.

An individual in this position must be able to successfully perform the expectations listed above.

Qualifications

MINIMUM KNOWLEDGE SKILLS AND ABILITIES:

The requirements listed below are representative of the experience education knowledge skill and/or abilities required.

Education – Bachelor’s Degree in Finance/Accounting HR or job-related field

Experience and/or Training –

• 3+ years Payroll experience preferably with multiple European countries.

• Ideally prior experience handling payroll in Switzerland and Poland

• Proficient in statutory requirements including but not limited to: social insurance tax work rules and statutory reporting.  Understanding of local custom vs. local requirements and ability to also take the needs of the business into consideration.

• Must have (at least) business-level command of English (both spoken and written).

• Ability to execute tasks and meet critical deadlines in a thorough poised accurate and timely manner while managing multiple competing priorities in a fast-paced and often-changing environment.

• Superior “customer service” delivery when communicating with employees and resolving payroll concerns.  Ability to balance timely resolution with quality responses demonstrating empathy in all employee-driven communication.

• Actively and thoroughly investigates payroll issues and/or changes and actions them appropriately.

• Communicates in a highly effective yet approachable manner; able to communicate with all levels of the business.  Timely and appropriate escalation of payroll challenges to Director of Global Payroll.

• High level of attention to detail and meticulous follow-through coupled with the flexibility to shift requirements and expectations due to the ever-changing needs of the business.

• A collaborative approach to work; builds strong partnerships with business partners.

• Self-motivated self-starting and creative thinker; shows resiliency in problem-solving.

• Able to work with protected data and maintain confidentiality.

Technology/Equipment – proficiency with payroll software

PREFERRED QUALIFICATIONS:

Experience and/or Training

• Experience with implementing new payroll software/technology.

Additional Information

OUR CULTURAL BELIEFS

Patient Minded I act with the patient’s best interest in mind.

Client Delight I own every client experience and its impact on results.

Take Action I am empowered and hold myself accountable.

Embrace Diversity I create an environment of awareness and respect.

Grow Talent I own my development and invest in the development of others.

Win Together I passionately connect with anyone anywhere anytime to achieve results.

Communication Matters I speak up to create transparent thoughtful and timely dialogue.

Always Innovate I am bold and creative in everything I do.

Our team is aware of recent fraudulent job offers in the market misrepresenting EVERSANA. Recruitment fraud is a sophisticated scam commonly perpetrated through online services using fake websites unsolicited e-mails or even text messages claiming to be a legitimate company. Some of these scams request personal information and even payment for training or job application fees. Please know EVERSANA would never require personal information nor payment of any kind during the employment process. We respect the personal rights of all candidates looking to explore careers at EVERSANA.

From EVERSANA’s inception Diversity Equity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths experiences and backgrounds who share a passion for improving the lives of patients and leading innovation within the healthcare industry. Diversity not only includes race and gender identity but also age disability status veteran status sexual orientation religion and many other parts of one’s identity. All of our employees’ points of view are key to our success and inclusion is everyone's responsibility.

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