Payroll Professional

We are seeking an experienced and meticulous Regional Payroll Specialist to oversee the end-to-end payroll function for our employees across Japan China Taiwan and Hong Kong. The ideal candidate will be a Subject Matter Expert (SME) in the payroll regulations taxation and statutory requirements of these four distinct jurisdictions ensuring accuracy compliance and timely execution of all payroll processes.

1.End-to-End Payroll Management:

• Manage the full monthly payroll lifecycle for Japan (JP) China (CN) Taiwan (TW) and Hong Kong (HK) including input validation calculation reconciliation and payment execution.
• Ensure accurate and timely processing of salaries statutory contributions benefits tax withholdings deductions and final payments (e.g. termination pay severance).
• Coordinate effectively with local payroll vendors/partners in each country to ensure seamless data exchange and adherence to Service Level Agreements (SLAs).
• Process off-cycle payments bonuses and special payroll runs as required.

2. Compliance and Statutory Reporting:

• Serve as the primary point of contact and SME for all payroll compliance matters in JP CN TW and HK.
• Ensure full compliance with local labor laws income tax regulations social security pension and other mandatory contributions (e.g. Japan Social Insurance/Nenkin China Social Insurance/Housing Fund Taiwan Labor Insurance/Health Insurance Hong Kong MPF/Tax Filing).
• Manage and file all statutory reports and year-end processes (e.g. Japan Year-End Adjustment/Gensen-Choshu HK Employer's Returns/Form 56).
• Monitor and implement changes related to local regulatory updates and tax law reforms across all four regions.

3. Data Management and Audit:

• Maintain strict confidentiality and accuracy of all payroll data ensuring proper documentation and record-keeping for audit trails.
• Prepare and generate various payroll reports for Finance HR and Management analysis (e.g. GL postings cost center allocations headcount reports).
• Support internal and external audits providing necessary documentation and explanations.
• Manage and maintain payroll data within the HRIS/Payroll system (e.g. SuccessFactors SAP).

4. Stakeholder Management:

• Act as the main point of contact for employee payroll inquiries providing clear professional and timely resolution.
• Collaborate closely with the Regional HR team Finance/Accounting and Treasury departments on payroll funding reconciliation and budgeting.
• Drive continuous improvement initiatives to enhance the efficiency and accuracy of regional payroll operations.

Required Qualifications and Experience

• Education: Bachelor's degree in Accounting Finance Human Resources or a related field.
• Experience: Minimum of 3 to 5 years of hands-on end-to-end payroll processing experience.
• Regional Expertise: Mandatory in-depth working knowledge and practical experience processing payroll for employees in Japan China Taiwan and Hong Kong .
• Compliance: Demonstrated expertise in the specific labor tax and social security/pension regulations of these four jurisdictions.
• Systems: Proficiency in a major HRIS/Payroll system (e.g. SuccessFactors SAP) and advanced Excel skills.
• Languages: Fluency in English is required. Proficiency in [Japanese and/or Mandarin/Cantonese] is highly desirable to liaise with local teams/vendors/authorities.

Skills and Attributes

• Exceptional attention to detail and a commitment to accuracy.
• Strong analytical and problem-solving skills to manage complex multi-country payroll calculations and issues.
• Excellent written and verbal communication skills with the ability to clearly articulate complex payroll matters to non-payroll stakeholders.
• Highly organized proactive and able to manage multiple deadlines in a fast-paced environment.
• High level of integrity and discretion when handling sensitive and confidential employee information.