People and Office Coordinator

At Neostella, we take a customer-centric approach and use cutting-edge technologies to deliver solutions to meet the unique needs of our clients’ business. We show them how hyperautomation can free up time to focus on higher impact work and take their business to the next level. In order to continue our growth, we are seeking a People and Office Coordinator! By joining our team, you’ll work in a fast-paced, rapidly growing, startup environment. The ideal candidate will have a passion for creating a positive and vibrant work environment and be the go-to person for all office and administrative needs. You will play a crucial role in maintaining smooth office operations and supporting the People & Engagement team. The growth potential and opportunities here are endless and we want you to be a part of our journey. Curious what your day would look like as a People and Office Coordinator? Check out the details below!​

• Efficient Recruitment: Ensure that the hiring process is smooth and effective, leading to the acquisition of talent that aligns with the company’s needs.
• Onboarding and Integration: Facilitate the smooth integration of new hires, helping them adapt quickly to the company culture.
• Employee Support: Provide ongoing support to employees regarding benefits, conflict resolution, which can enhance job satisfaction and retention.
• Resource Management: Manage office supplies and equipment effectively to avoid disruptions and ensure that employees have what they need to perform their jobs.
• Culture Building: Promote a positive work culture and employee well-being through various initiatives and activities, which can lead to higher employee engagement and morale.
• Internal Communication: Facilitate clear and effective communication within the company, ensuring that information flows smoothly and that all employees are informed and aligned.
• Assist Compliance Management: Ensure that all HR and office practices comply with relevant laws and regulations, reducing the risk of legal issues and penalties.
• Policy Implementation: Enforce internal policies that support organizational goals and ensure consistent practices across the company.
• Scalability: Provide support that allows the company to scale its operations effectively, including managing growing numbers of employees and expanding office needs.
• Adaptability: Help the organization adapt to changes in the workforce, office environment, or business goals by managing transitions and implementing new processes as needed.
• Administrative Coordination: Streamline administrative tasks and processes, freeing up time for other team members and leaders to focus on strategic activities.
• Reporting and Documentation: Maintain accurate records and generate reports that provide valuable insights into HR and office operations, aiding in decision-making.

Key Responsibilities:

• Coordinate the hiring and off boarding process, by notifying accountants for the immediate process.
• Perform orientations, onboarding and update records with new hires
• Manage employee benefits such as insurance and other compensation programs.
• Oversee the maintenance of office facilities, including coordinating repairs and improvements if required.
• Manage office supply and coordinate with vendors.
• Organize internal events, such as team meetings, professional development activities, and corporate events.
• Facilitate communication between different departments and coordinate the dissemination of relevant information.
• Maintain accurate records related to employees, such as hiring documents for contracts and other administrative documents.
• Provide administrative support to team leaders and other staff members, such as scheduling meetings and preparing reports.
• Implement initiatives that foster a positive work culture and employee well-being.
• Collect employee feedback and conduct surveys to measure satisfaction and engagement.
• Ensure that all HR practices and office operations comply with local and national labor laws and regulations.
• Oversee daily office operations and ensure smooth workflow.
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary.
• Organize office operations and procedures.
• Coordinate with the IT department on all office equipment.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Contribute to the maintenance and strengthening of our work environment and culture.
• Provide general support to visitors.
• Assist keeping payments on-time: making sure invoices are paid on time, organizing invoices and documents for the financials reports.
• Manage benefits in the office.

• 5+ years of experience in related field.
• Effective Communication: Ability to communicate clearly with all levels of the organization.
• Organization and Time Management: Capability to handle multiple tasks and priorities efficiently.
• Problem-Solving: Skill in identifying problems and finding effective solutions.
• Administrative Knowledge: Competence in office management and human resources administration.
• Adaptability: Ability to adapt to changes in the work environment and organizational needs.

• 5+ years of experience in related field.
• Effective Communication: Ability to communicate clearly with all levels of the organization.
• Organization and Time Management: Capability to handle multiple tasks and priorities efficiently.
• Problem-Solving: Skill in identifying problems and finding effective solutions.
• Administrative Knowledge: Competence in office management and human resources administration.
• Adaptability: Ability to adapt to changes in the work environment and organizational needs.