PMO Coordinator

Since 1999, Cenero has helped organizations gain a competitive edge by leveraging audio visual and conferencing technology as productivity tools. Our extensive knowledge of Audio Visual Systems, Video Conferencing and Network Infrastructure delivers solutions that improve communication and drive efficiency throughout the client's organization. The right technology can make or break a video meeting. Smart AV solutions can offer both in-office and remote participants an equal seat at the table, so everyone can engage and interact easily and comfortably. AI-informed technology can improve audio, video and interactive experiences, creating a consistency across spaces and seamlessly connecting remote teams.

We are growing rapidly, and our recent acquisition by Ricoh in October 2022 has accelerated our growth. This acquisition will help RICOH support its customers with their growing number of offices, meeting rooms, and learning spaces that are quickly being modified to support hybrid working and learning models. According to recent reports, the number of video conferencing devices, including room-based endpoints, USB room devices, and personal video communication devices, will grow 500% by 2025. We have a new headquarters building in Malvern, PA, and 4 other U.S. offices. (New York, Washington DC, Charlotte, and Dallas)

Cenero offers a range of flexible solutions that improve communication, drive productivity, and empower collaboration. Our suite of solutions includes systems design and delivery, as well as managed services, which fits in perfectly with Ricoh's portfolio of digital workplace solutions.

Cenero employees are truly empowered to innovate at every level, in every function. We hire high-energy activators, that aren't afraid to leverage their passion and expertise. And we're agile, which means you can make a difference with your career, while learning, growing, and having fun!

Job Summary

The Project Management Office Coordinator is a supporting role for the Lead PMO Coordinator and for the Project Management Office in general. The responsibilities are broad in nature and will be assigned based upon competencies and experiences of individuals in the role.

The PMO Coordinator is primarily responsible for facilitating the successful delivery of all systems and services delivered from Project Management Office. Primary functions include assisting Project Managers deliver projects on-time, on-budget, and with a high level of quality. Additional support of the technical production departments may also be required.

The role includes administration, coordination, quality assurance, and other duties as assigned by the Lead PMO Coordinator and/or PMO Manager.

Essential Duties and Responsibilities:

• Work within Cenero's PMO project framework to complete assigned tasks of varying nature at all stages of a project's lifecycle

• Maintain strong, positive, and trusting relationships with Project Management Team and facilitate project efficiencies, quality, and profitability

• Manage project database ensuring accuracy of key dates, punch lists, and other project information

• Assist project managers navigate through a variety of project tasks and challenges such as project scheduling, site surveys, low voltage permits, deliveries, validation of equipment staged to ship, equipment tracking, and submittals, among others.

• Initiate coordination for moving projects forward which are either near finishing, stalled, or at risk of missing deadlines

• Work with Cenero's Subcontracting Team to accelerate issuing contracts with accurate information and to provide invoice approval/reconciliation

• Provide client facing backup coverage for project managers who may be on PTO or otherwise unavailable

• Support PMO Manager and Technical Production Manager with gathering and validating time sheets and expense reports

• Act in accordance with Cenero's core values and professionally manage stakeholder expectations

• Other duties as assigned

Experience and/or Education:

• Bachelor's Degree or equivalent experience

• Proficient in Microsoft O365 applications

• Applicable industry certifications preferred (PMP, Avixa CTS, OSHA, etc.)

• Valid Driver's License and clean Motor Vehicle Record

Skills:

Understanding of construction project management, project management theory, and common scheduling practices

• Proven ability to significantly contribute toward or lead operation initiatives

• Strong interpersonal and communication skills (written and oral), with the ability to work effectively with all levels of the organization, both internally and externally

• Proven problem-solving skills and creative thinking to ensure success of objectives

• Ability to motivate and effectively collaborate with project team members comprised of technical and administrative personnel

• Ability to work and think independently and ensuring to meet deadlines

• Demonstrated customer service focus and present professional, client-facing communication skills

Physical Demands:

• While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to operate a computer and telephone keyboard; and talk or hear.
• Required to stand, walk, and reach with hands and arms.
• Must be able to lift and/or move objects up to 50 pounds.

Work Environment

The work environment is primarily in an office location. This position may require travel within a two-hour radius of Cenero Headquarters PA Office on occasion. Out of office environments may include other Cenero offices, inside schools, office buildings, and building construction sites.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BENEFITS AND PERKS:

• Industry-leading healthcare coverage begins on your first day of employment. Your choice of plans offered by Cigna PPO or a HDHP includes medical, dental, vision, and prescription coverage
• Contribute to your financial security with savings and a 401K Investment plan with company match
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Dependent Care Spending Account (DCA)
• 100% Company paid Life insurance for employees
• 100% Company paid Short Term Disability
• Optional Long Term Disability
• Enjoy paid vacation time and paid holidays annually.
• Paid Time Off awarded at hire
• On-site gym, weight room, locker room
• Augment your education with tuition assistance programs.
• Professional development opportunities to enhance your career
• Opportunities to network and connect
• Lucrative Employee Referral program
• Delicious Free coffee
• Warm Philly soft pretzels every Wednesday

Cenero provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)