Post Production Coordinator

Company: Company 3
Position: Post Production Coordinator
Location: Vancouver, BC
Hours of Operation:  12:00pm-8:00pm PT
*Pay Range: $21.00 - $23.00 CAD hourly

POSITION SUMMARY:

Reporting to the Head of Production, the Post Production Coordinator is responsible for providing day-to-day support to the internal Post Producers at Company 3, Vancouver. Organized, professional and customer-service focused, this person is flexible, responsive, and a team-oriented member who is hands-on, a good problem solver, and exhibits a proactive and transparent style.

Possessing a sense of urgency, the Post Production Coordinator demonstrates an ability to work within a fast-paced and collaborative environment, deliver accurate and quality work on schedule, and has excellent skills in building relationships and communicating effectively. In an operations capacity, this role requires a highly professional demeanor and diplomacy when dealing with clients, production management and artists.

MAIN DUTIES:

The Post Production Coordinator will oversee and support the Producers on assigned projects. This involves the management of the elements, schedules, budgets, workflow, client relationships & internal personnel.

Bids and Budget

• Gather all key information (bids, schedule, & delivery specifications, etc.) necessary to set up and schedule project.
• Book revenue in work orders, and under the direction of the Producer, send work orders to accounting to be billed out to client.

Scheduling

• After receiving schedules from clients, add holds in scheduling system.
• Generate work orders based on the approved work order template.
• Manage and maintain schedule as date changes and potential new sessions are added.

Preparations for Projects/Sessions

• Ensure clients are aware of how and where to deliver elements.
• Help gather all project details and specs prior to the session.
• Verify Operator has all files necessary to begin session.
• Follow up at end of the session to chase necessary outputs, ensuring they are sent to the relevant parties.
• Coordinate and schedule meetings with internal team when necessary.

Execution of Job

• Assist in greeting and escorting clients to the bays upon arrival.
• Submit tickets to internal departments to ensure tasks are complete in a timely manner.
• Ensures project documents are complete, current, and stored appropriately.
• Supervise evening and weekend sessions (if required).

Clients

• Work with Client Services to support client visits and meetings, including outlining the need for overtime services.
• Along with the Producer and HOP, check in on artists and clients to ensure the session is well supported.
• Under the direction of the Producer, maintain effective communication with clients regarding deliverables and job status, including billing updates when workflow changes.

Final Delivery

• Follow up with client after sessions to ensure all elements were received timely and accurately.
• Coordinate the delivery of all required elements by the desired deadline.

General

• Organize internal files and ensure schedules, contact lists, paperwork are kept up to date
• Keep email distribution groups updated for all of Post.
• Create and update e-mail templates for various projects.
• Liaise with Dev Ops on maintenance and development. 


WHAT YOU BRING:

The ideal candidate will bring prior experience in an administrative or customer service related position. They will have the ability to work in a team environment to collaborate with others, and have strong verbal and written communications skills. Additional desired skills include:

• Experience in a production environment, Post Production or VFX an asset.
• Exceptional attention to detail and accuracy.
• Media Pulse and/ or post production scheduling software experience.
• Basic knowledge of dailies and offline editing workflows.
• Basic knowledge of Finishing, VFX, and Sound workflow a plus.
• Basic knowledge of HDR and Dolby Vision finishing a plus.
• Knowledge of digital capture cameras and files.

About the Company:

Company 3 / Method Studios provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.

Diversity and Inclusion at Company 3:

Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable and inclusive culture where every employee feels empowered and safe to show up to work as their full self.

It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the company's HR representative if you need assistance completing any forms or to otherwise participate in the application process.

*The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.

The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings will apply.

Both external and internal candidates can apply for this role through this careers’ website.

The above compensation and benefits information is provided in accordance with various state and local pay transparency laws.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with applicable law.