Project Manager – Practice Relocation

Overview: This project-based role is responsible for managing the day-to-day administrative tasks related to the practice's relocation. The Project Manager will work closely with internal operations and external vendors to ensure a smooth and efficient transition to the new site. Duties: Project Planning & Task Management • Assist in developing and maintaining the relocation project timeline. • Track project milestones and maintain detailed records of progress. • Organize and maintain documentation, contracts, and task checklists. • New space buildout Vendor & Logistics Coordination • Coordinate with movers, utility providers, equipment installers, and furniture vendors. • Schedule and confirm delivery and installation of supplies and equipment. • Track and manage vendor invoices and service agreements. Office Setup Support • Assist with inventory tracking and packing coordination. • Help manage the layout and set up of administrative areas in the new facility. • Ensure readiness of administrative tools (phones, computers, office supplies, etc.) • Moveout plan coordination with all departments. Budget Tracking • Monitor expenses related to the move and report discrepancies. • Help manage and reconcile move-related budgets and payment schedules. Requirements: • Experience in office administration or project coordination, preferably in a medical or clinical setting • Strong organizational and time-management skills • Proficiency with Microsoft Office and project tracking tools (e.g., Excel, Smartsheet) • Attention to detail and ability to manage multiple moving parts • Familiarity with healthcare facility operations is a plus Job Types: Full-time, Contract Pay: $20,000.00 - $50,000.00 per year Application Question(s): • Have you ever been involved in an office relocation before? If so, what was your role? • How would you approach creating a timeline for an office move? • Have you ever been involved in the design or layout planning of a new office space? Experience: • Office moveout : 2 years (Required) Ability to Commute: • New York, NY 10019 (Required) Work Location: In person