Purchasing Specialist

We are seeking a skilled Procurement Purchasing Specialist to join our team in Guadalajara Mexico, and manage our organization's Global procurement needs. As a Procurement Purchasing Specialist, you will play a crucial role in sourcing suppliers, negotiating contracts, and ensuring the timely delivery of goods and services. Your responsibilities will include researching new suppliers, evaluating products, and maintaining strong relationships with vendors.

Responsibilities:

Global Procurement Department Purpose:

• This role is essential for fulfilling the team purpose of the Global Procurement Department.
• Procure goods and services to satisfy a variety of strategic requirements as directed by the Group lead for the buying function.
• Collaborate with the other two sections of the department dealing with global sourcing and vendor management.
• Strategic requirements may include office goods and services, software licenses, IT infrastructure, office equipment, and maintenance.

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• Develop and execute procurement plans for strategic purchases.
• Lead negotiation and contract drafting activities with internal stakeholders.
• Prepare proposals, request quotes, and negotiate favorable purchase terms and conditions.
• Monitor supplier performance and address any issues or concerns.
• Purchase Orders and Documentation:
• Prepare and issue purchase orders and agreements in accordance with company policies.
• Maintain complete and updated purchasing records/data within the system.
• Ensure audit compliance and accuracy of procurement documentation.

• Liaise with vendors throughout the procure-to-pay process.
• Participate in the vendor creation process.
• Negotiate price and delivery terms under the framework of our terms and conditions of purchase.

• Negotiate framework agreements and contracts outside standard terms when necessary.

• Inspect and evaluate the quality of purchased items, addressing any shortcomings.
• Ensure the integrity, accuracy, and contemporary nature of item and vendor data in the ERP system.

• Communicate with requesters regarding progress and queries related to their requirements.
• Provide input to Procurement Vendor Management and Sourcing teams on vendor performance.

• 5+ years of experience in a professional purchasing/procurement department, performing a similar role.
• Desirable (but not essential): Previous experience in purchasing similar items/services.
• Familiarity with S2P (Source-to-Pay) and ERP systems.
  
  Previous experience in working with Coupa is a plus.

• Bachelor's degree in business administration, supply chain management, or a related field (professional accreditation is a plus).
• In certain circumstances, a proven track record of performance in a related role may be acceptable in lieu of professional qualifications.
• English proficiency and excellent communication and negotiation skills.