Real Estate Project Manager

Who We Are: Our every action is a love letter to the world. Our Mission is toBOOSTpeople to be their best selves so we can improve the world together. Sound ambitious? We believe we can achieve it if we work together because no one can succeed alone — which is why we needyou! Are you ready? Who You Are: TheProject Manager, supporting the Real Estate Operations team, leads complex, multi-faceted projects, managing their entire lifecycle from initiation to completion. While primarily focused on Real Estate Operations (REO) projects, the role also involves managing cross-functional projects. These projects, which vary in scope, timeline, and budget, require close collaboration with internal teams and external vendors. You may serve as the bridge between REO and external vendors. As the Project Manager you will lead and manage projects that ensure the department's operations are organized, efficient, and compliant with company policies. This role requires a high level of organization and discretion, ensuring that matters related to the principals are handled with utmost confidentiality and precision. Exemplifying Scrum values, the Project Manager role fosters a positive, results-oriented environment that encourages transparency and adaptability. This role involves hands-on leadership applying project management techniques to guide team members toward successful project outcomes, ensuring alignment with organization goals while promoting continuous improvement through Agile methodologies. In addition to leading projects, the Project Manager also provides mentorship, guidance and training within their team. You’re an energetic, passionate self starter who wants to make a difference in the world. You’re good at pivoting; remaining fast and flexible while sometimes wearing multiple hats (or even the entire wardrobe). You thrive under pressure and are driven by results. You’re accountable and responsible to yourself and those around you, and able to check your ego at the door. You’re a problem solver and critical thinker with a solution and action oriented mindset. You’re able to take instruction and feedback as well as give it with stellar verbal and written communication skills. And, most importantly, you’re ready to invest and grow within our company. We always have plenty of opportunities — you are your only limit! What You'll Do: • Implement Scrum and Agile methodologies across the Real Estate Operations (REO) department to develop project plans, managing from inception to completion. • Track and coordinate Sprint execution, backlog refinement, and release planning in alignment with Agile best practices. • Provide visibility into project progress through roadmaps, Sprint Reviews, and Milestone tracking to ensure goals are met, lessons are applied to future planning and the team adapts quickly to ever changing needs. • Oversee the procurement process for materials and services, including obtaining samples and running errands, as required, for projects. • Work independently with limited supervision while being able to adapt to varying communication styles as needed. • Attend working sessions and project meetings to capture action items and due dates, schedule follow up meetings as well as collaborate as a thought partner with the project team. • Identify dependencies, risks, and blockers for projects while maintaining clear project timelines and reporting. • Collaborate with key stakeholders and cross-functional teams (internal and external) to delegate tasks, give or receive project updates and move projects toward the finish line, ensuring alignment of vision, strategy, and execution of department and company goals. • Persistent follow up with the team as needed to ensure tasks are completed. • Prepare project status updates to senior leadership, ensuring clear documentation and reporting of key project milestones. • Facilitate Sprint Planning meetings, Backlog Review sessions, Sprint Reviews, and Retrospectives to discuss project outcomes and learnings as the basis for future planning. • Follow organizational-wide project management methodologies to improve efficiency in project execution. • Conduct research on external vendors, request and review pricing, quotes, etc. with extreme attention to detail. • Utilize our internal project, knowledge, database and file management processes to execute projects and tasks from inception to completion. • Learn new platforms and assist with creating, implementing and maintaining training materials, best practices, and SOPs for the team to ensure adherence to internal standards. • Communicate effectively within the organization and external partners while maintaining clear documentation of projects and needs. • Remain highly flexible and adaptable, demonstrating ability to pivot quickly while keeping priorities in front of mind based on size, scope and timeline of projects. • Perform regular audits on project execution to ensure deliverables are progressing, blockers are removed, and platforms are maintained. • Other projects or duties as assigned. What You’ll Bring: • Bachelor’s Degree and PMP Certification is required. • PSM, CSM, PMI-ACP, PSPO, CSPO certifications preferred. • 5+ years of experience in project management for property management, facilities maintenance, construction, or comparable industry. • Exposure to Agile methodologies and Scrum with a background as a Jr Scrum Master, Scrum Master or Product Owner role preferred. • Strong ability to manage multiple roadmaps, track cross-functional projects, and ensure alignment between department and business goals. • Proven track record of delivering results, managing risk, and ensuring quality outcomes. • Experience with budget management and cost control is a plus. • Technical skills in implementation, automation and workflow creation are a bonus. • Experience working with or within a startup, for an UHNWI family office, or similar high-net-worth entity preferred. • Tech-savvy attitude with a thirst for learning new things; Proficiency in G-Suite, project management software, Slack. • Excellent verbal and written communication skills, with an open and ego-less communication style. • A compassionate, positive, patient, solutions-oriented attitude and service oriented mindset. • Excellent judgment, critical thinking, and decision making skills, with the ability to thrive under pressure and solve problems as they arise. • A service-driven attitude, with a passion for exceeding expectations. • Exemplary organizational skills and multitasking abilities, with superior ability to identify and follow up on action items and tasks. • Excellent prioritization of assignments and effective time management, with the ability to manage multiple projects and deadlines with efficiency. • Ability to conduct research and provide actionable insights. • Ability to pivot quickly with frequently changing priorities, remaining fast and flexible at all times. • Proactive self starter with superior attention to detail. • An understanding of professional and client services with strong interpersonal skills and an approachable and professional demeanor. • A discreet and stellar level of professionalism and confidentiality while handling and responding to principals’ and leads needs and requests in a timely manner. • The ability to be a team player who's also able to work independently. • Comfortable moving heavy objects if needed. • Understanding of health and safety regulations and compliance standards. • Fluent in Spanish is a plus. • Availability to work evenings and weekends as required. • While most projects will be managed on-site, some projects may require the ability to travel locally, domestically or internationally as needed. Physical Requirements/Work Environment: • Ability to lift and carry up to 50 pounds repetitively. • Prolonged periods of sitting or standing and working on a computer for 8+ hours/day. Work Authorization/Security Clearance Requirements: • N/A EEO Statement: This is an Equal Opportunity Employer. We are committed to a work environment that supports, inspires and respects all individuals without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship or other protected characteristics. **Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member for this job. Duties, responsibilities and activities may change at any time with or without notice.** We can’t wait to meet you. Bye for now! Job Type: Full-time Pay: $95,000.00 - $110,000.00 per year Benefits: • 401(k) matching • Dental insurance • Health insurance • Life insurance • Paid time off • Vision insurance Ability to Commute: • Santa Monica, CA 90404 (Required) Ability to Relocate: • Santa Monica, CA 90404: Relocate before starting work (Required) Work Location: In person