Recruitment Administrator

Job Description

Contract Duration: Two months initially

Are you a proactive and detail-oriented individual with a passion for delivering exceptional administrative and recruitment support? Are you looking for an opportunity that could help you kickstart or enhance your career in HR? If so, this could be the perfect role for you!

We are seeking a Recruitment Administrator to join our Recruitment Team during a busy period, playing a critical role in supporting our in-house recruiters and Recruitment Manager. This position is ideal for someone eager to gain valuable experience in recruitment and onboarding processes, which could serve as a foundation for a long-term career in HR.

About the Role

As a Recruitment Administrator, you’ll provide full lifecycle administration support to hiring managers and candidates, ensuring a smooth and positive candidate experience throughout the recruitment process.

Recruitment is fast-paced, with daily challenges such as managing shifting schedules, accommodating interruptions for meet-and-greets, handling interview cancellations, and providing feedback to candidates - both positive and constructive. This role requires someone with resilience and the ability to handle the highs and lows of recruitment, maintaining professionalism and enthusiasm while adapting to ever-changing priorities.

Key Responsibilities

The role is broken down into three key areas: administration, recruitment support, and onboarding.

Administration

• Welcome candidates for interviews, oversee application forms, conduct right-to-work checks, and set up selection tests.
• Respond to recruitment mailbox enquiries within a 24-hour SLA.
• Prepare and update the weekly recruitment report.
• Manage job advertisements and monitor advert usage.
• Ensure same-day approval of roles within the ATS (SmartRecruiters).
• Raise purchase orders for recruitment-related expenses.
• Arrange visitor parking when required.

Recruitment Support

• Assist internal candidates and hiring managers through the recruitment process.
• Support referral candidates, ensuring they receive a high-quality candidate experience throughout their recruitment journey.
• Prepare referral candidates for interviews and facilitate debrief discussions.
• Extend job offers to successful referral candidates and oversee their processing in SmartRecruiters.
• Deliver personalised feedback to unsuccessful candidates.

Onboarding

• Ensure all necessary interview documentation is saved to enable a smooth employment offer process.
• Draft and issue accurate, compliant contracts of employment, confirming all role-specific details.
• Set up new starter profiles in the HR system (Dayforce) and distribute essential documents, providing candidates with easy access to necessary resources.
• Monitor the screening process, ensuring timely completion of reference requests and background checks, and escalate delays when needed.

What We’re Looking For

Essential skills

• Meticulous attention to detail and precision in generating contracts, reports, and documentation.
• Exceptionally organised, with the ability to prioritise workloads and meet SLAs.
• Ability to build rapport and strong, positive relationships with candidates and hiring managers.
• Adaptable, with the capability to handle diverse tasks efficiently.
• Professionalism in managing sensitive information with discretion and confidentiality.
• Customer-centric focus, maintaining a commitment to an excellent candidate and hiring manager experience.
• Clear and professional verbal and written communication skills tailored to diverse audiences.
• Technical proficiency in MS Office Suite, particularly Outlook, Excel and Word.

Desirable skills

• An understanding of the full recruitment lifecycle, including onboarding practices.
• Familiarity with recruitment or HR technology (e.g., SmartRecruiters or Dayforce).
• Awareness of employment laws, regulatory requirements, and principles such as consumer duty.

Why this role is a great fit for aspiring HR professionals:

This role provides invaluable exposure to recruitment and onboarding processes, offering a strong foundation for those pursuing a long-term career in HR. You’ll gain hands-on experience in working with advanced HR systems and recruitment tools, developing key skills that are transferable to broader HR roles.

About Us

AJ Bell is one of the fastest-growing investment platform businesses in the UK, offering award-winning solutions to help people take control of their financial futures. With over 542,000 customers managing more than £86.5 billion in assets, we are proud to be a FTSE 250 company headquartered in Manchester.

We’re committed to building a collaborative and inclusive workplace where everyone can thrive. We’ve been named one of the UK’s 'Best 100 Companies to Work For' for six consecutive years and just this year named a Great Place to Work®.

What we offer:

• Salary: £25,000 (Pro rata for the duration of the contract).
• Holiday entitlement of 25 days (Pro rata for the duration of the contract).
• Free gym membership, with an on-site gym providing a wide range of free classes.
• Calendar of social events, including monthly payday drinks, annual Christmas party, summer party and much more.
• Parking at Exchange Quay (Subject to availability).
• Peer recognition scheme, with rewards including restaurant and shopping vouchers or time off
• Monthly leadership breakfasts and lunches.
• Casual dress code.
• Access to a range of benefits from our sponsorship deals.

Hybrid working:

At AJ Bell, our people are the heart of our culture. We believe in building strong connections by working together. That's why we offer a hybrid working model, where you'll spend 3-4 days per week in the office. For new team members, the first 2 months will be spent full-time in the office to help you immerse yourself in our business and build valuable relationships with your colleagues.

AJ Bell is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and all employees are empowered to bring their whole self to work.

We do not discriminate on the basis of race, sex, gender identity, sexual orientation, age, pregnancy, religion, physical and mental disability, marital status and any other characteristics protected by the Equality Act 2010. All decisions to hire are based on qualifications, merit and business need.

If you like the sound of the above, or just want to know more about the company and the role, we'd love to speak to you.