Sales Coordinator - WAW, PL

CIC Warsaw is hiring!

Are you highly organized and love supporting teams to help them thrive? Are you a problem-solver who can juggle multiple responsibilities across locations with ease? If you’re detail-oriented, adaptable, and ready to make a big impact, keep reading! We’re looking for a Sales Coordinator to join our team. This full-time opportunity is perfect for someone who thrives in a fast-paced environment and enjoys being the behind-the-scenes hero, streamlining processes and empowering sales teams to succeed. Let’s make great things happen together!

ABOUT CIC & CIC WARSAW

CIC is a global leader in building and operating innovation communities. Founded in 1999 in Cambridge, MA, CIC is one of the first companies to offer flexible office space and coworking options, providing a platform for the world’s most impactful entrepreneurs to innovate better and faster. We have locations in Boston, Cambridge, Philadelphia, Providence, St. Louis, Rotterdam, Warsaw, and Tokyo and are growing into other cities.

CIC Warsaw, opened in 2020, is one of the largest innovation-oriented centers in Europe. Our office is located directly next to the Warsaw Central train station and is housed within Varso Place, a new landmark on Warsaw’s map with the tallest building in the EU. Our Warsaw team consists not only of community and relationship teams working together to provide the best community experience but also finance, IT, software and recruiting teams supporting our global efforts.

Learn more about us here.

YOUR DAY-TO-DAY WORK

The Sales Coordinator’s primary role is to empower our local sales team members by streamlining processes and handling administrative tasks, enabling them to focus on revenue-generating activities and fostering key partnerships on the ground. In the Regional Sales Coordinator role, you will support multiple sites simultaneously, with a primary focus on assisting the Warsaw and Rotterdam sales teams. As part of our EU Relationship Management & Sales Team, your work will include supporting sales efforts, managing client relationships, and addressing administrative needs to drive team success.

Potential responsibilities will include:

• Conducting various administrative tasks as appropriate/necessary, with the goal to minimize non-revenue-generating time of the Relationship Managers tasks.

• Act as primary liaison between Finance and Sales, owning the client delinquency process.

• Own local compliance requirements such as the KYC and AML processes during client onboarding.

• Act as the point person on the EU Relationship Management team for a portfolio of smaller client accounts, supporting these clients through answering invoicing questions (etc.) and escalating to other team members as appropriate for space expansion conversations.

• When needed, build prospect proposals alongside the support of the Relationship Management team.

• Triage and distribute requests coming to the shared Relationship Management team email addresses.

• Support with ongoing targeted list generation for the Relationship Management team.

• Support with sending outbound outreach to potential clients. 

• Grow CIC’s visibility on workspace marketplaces online.

• Participate in special projects as they arise.

ABOUT YOU

Overall, we value service-oriented individuals who are dependable, resourceful, and capable of working independently.

You are someone who possesses the following characteristics:

• Incredibly detail-oriented and organized, with solid time management skills.

• Personable and naturally enjoys helping others.

• Excellent communicator and listener, both written and verbal, with colleagues and clients alike.

• Independent, trustworthy, and willing to learn.

• Calm in a very busy environment and good at dealing with uncertainty and last minute changes.

• Sensitive to cross-cultural communication styles needed to operate professionally across European business markets and diverse audiences. 

YOU HAVE

• At least 1–2 years of professional experience with administrative positions.

• Excellent written communication, strong interpersonal skills, and a natural gravitation toward detail-orientation and organization.

• Familiarity with basic software/tools such as Google Suite (Docs, Spreadsheets and Slides) 

• Some experience with HubSpot or similar sales CRM (not necessary, but would be great to have)

• Fluent in English and Polish; knowledge of Dutch is a bonus, but not required.

OUR OFFER

• Full-time employment contract (no B2B option). 

• Starting compensation is 7000 zł gross.

• Private medical care (family or individual plan).

• City transportation card (ZTM).

• Access to my-benefit platform.

• PPK (optional).

• Allocated budget for training (customized to specific requirements of the role and organization's objectives).

Please submit your application in English. Thank you!

CIC welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status or disability. We are proud to be an equal opportunity employer.