Senior Executive Administrator, GDO

Kyowa Kirin is a fast-growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four areas of unmet need: oncology, nephrology, immunology, and CNS/movement disorders. The North American organization includes three offices (in New Jersey and California) that focus on drug discovery, product development, and commercialization. Together, we work as a close-knit team to understand clinical needs and advance innovations that can have a profound impact on patient lives.

As a patient-centric organization that strives to deliver innovative medicines to meet unmet needs, we feel that it is critical to follow the safety guidelines defined by CDC and OSHA. We believe the COVID-19 vaccine is the best way to manage COVID risk to you, your colleagues, your family, and our society. With that in mind, we are taking the essential step to ensure the safety of our employees during this health crisis by requiring all US employees, temporary workers, agency employees, and independent contractors to be fully vaccinated against COVID-19, where allowed by state or local law and where vaccine supply is readily available. In accordance with applicable law, individuals may seek accommodation for medical or disability-related conditions or sincerely held religious beliefs.

Job Purpose:
This role is responsible for performing and overseeing all administrative-related services for the Global Head of Development and Global Development Leadership Team. This position requires a broad knowledge of corporate operations and policy, overall pharmaceutical industry drug development administration, and good clinical practice. A high level of administrative support and advanced computer technology experience is also required. The ability to multi-task, manage projects and perform without supervision is essential and this role operates with discretion and great latitude for independent judgment and initiative.

Key Responsibilities:

• Providing general administrative support and organizational assistance to the Global HD’s Department including calendar management, travel arrangements (both domestic and international) and arrangements for registration and attendance at industry events.
• Ensuring memberships to organizations and societies are current.
• Responsible for both on-site and off-site meeting execution.
• Preparing and managing all expense reports for the Global HD and delegated members of GDO.
• Preparing project scheduling, PowerPoint presentations, and statistical reports as required.
• Supporting annual budget preparation and oversight for the department.
• Handling general telephone/e-mail inquiries to department(s) and field/answer all routine and non-routine questions. Capable of identifying urgent activities, e.g. Adverse Events reports and Investigator calls.
• Performing duties necessary in making arrangements for company attendance at select annual industry meetings, including contracting for block room housing (providing housing for attendees from the general company) and also assisting in all aspects of event planning for special meetings at the annual functions.
• Managing expense reports and budgets related to these events.
• Suggesting and driving improvement and design processes to enhance workflow.
• Responsible for ordering specific purchases of materials for employee enrichment/education as requested by Global HD.
• Working closely with the GDO executive office supporting de functioning of GDO globally, coordinating special activities and participating in relevant meetings.
• Other duties as assigned.

Position Requirements:

• A High School Diploma or GED required. Business school, Associate’s degree or equivalent is a plus. CPS or CAP certification a plus.
• A minimum of 10 years in a corporate environment. Experience in Pharmaceutical industry and knowledge of GCP preferred. Familiarity with budgetary tracking/accounting systems a plus.
• Proficiency in MS Office Suite.
• Highly motivated and great attention to detail
• Strong endurance to work under tight timelines and complex/changing situations.
• Excellent written and oral communication skills.
• Excellent problem-solving skills.
• Broad level of interpersonal skills and flexibility.
• Cultural sensitivity and ability to develop consensus within a multinational organization.

Physical Requirements:

• Will travel up to 5% of the time locally
• Normal office environment with prolonged sitting and extensive computer work

KKNA and all of its employees have an obligation to act in accordance with the law and with integrity in all our operations and interactions

It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without regard to race, religion, creed, color, pregnancy, sex, age, national origin, disability, genetic trait or predisposition, veteran status, marital status, sexual orientation or affection preference or citizenship status or any other category protected by law.

When you apply to a job on this site, the personal data contained in your application will be collected and stored by Kyowa Kirin, Inc. (“Controller”), which is located at 135 Route 202/206, Suite 6, Bedminster, NJ 07921 USA and can be contacted by emailing [email protected]. Controller’s data protection officer can be contacted at [email protected]. Your personal data will be processed for the purposes of managing Controller’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of General Data Protection Regulation (EU) 2016/679 (“GDPR”) as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment. 

Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller’s behalf. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. The transfer will be made using appropriate additional safeguards under the standard contractual clauses approved by regulators for transfers of personal data outside the European Union.

Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment.  Under the GDPR, if you are located in the European Union, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have the right to data portability, and to lodge a complaint with an EU supervisory authority. If you have any questions about our use of your data, you may contact us by email at [email protected].

Recruitment & Staffing Agencies

Kyowa Kirin does not accept agency resumes unless contacted directly by internal Kyowa Kirin Talent Acquisition. Please do not forward resumes to Kyowa Kirin employees or any other company location; Kyowa Kirin is not responsible for any fees related to unsolicited resumes.

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