Senior Executive Assistant

We are looking for an experienced Executive Assistant to assist C-Suite executives and help enhance their productivity and efficiency. This position requires initiative attention to detail the aptitude to learn and a passion for delivering strategic value. This person will work to increase company alignment productivity and engagement by streamlining communication key documents and logistics. High enthusiasm creativity and resourcefulness are crucial as is a high level of professional integrity and confidentiality.

This is a remote position that can be based anywhere in the United States or Canada.

Responsibilities

• Strategically and proactively handle calendar and daily schedules for multiple executives across domestic and international time zones. This will include overseeing and vetting a high volume of meeting requests knowledge context to make sound judgments regarding calendaring discerning priorities between conflicting meetings and thoughtfully and proactively navigating last minute schedule changes.

• Plan and execute department level offsites (typically up to 15-20 attendees) throughout the year. This includes date and venue selection along with catering and team activities.

• Work cross-departmentally to plan and support larger organization events including company level meetings and events.

• Organize and coordinate travel logistics including flights ground transportation preparing agenda and accommodations.

• Track and guide expenses with accountability to budget adherence review for compliance and coordinate approval.

• Collaborate by sharing ideas and offering assistance on various projects and functional events.

• Be a genuine champion for the team to strengthen a positive and energetic company culture. Drive different activities throughout the year to help build employee and team engagement.

Skills and Qualifications

• 10+ years of Executive Assistant experience including at least 5 years of directly related experience supporting executive level positions

• Experience working in a high-growth environment

• Excellent organizational problem-solving and follow-up skills.

• Ability to be proactive flexible and take initiative as needed; must be able to do the research come up with ideas and make sound judgments.

• A clear and effective verbal/written communication style when liaising with internal teams and external business contacts (including investors and board members).

• Must be equally comfortable dealing with ambiguity and taking direction from others.

• Excellent comprehension and command of Google Office Suite; must be comfortable refining presentations via Google Slides/Powerpoint and working with data in Google Sheets/Excel.

• Devotion to confidentiality and integrity when handling delicate information.

• Passion for your work and recognition of the crucial impact you have on the organization.

Compensation

Our compensation reflects the cost of labor across several US geographic markets. The US base salary for this position ranges from $88000/year in our lowest geographic market up to $130000/year in our highest geographic market. Consistent with applicable laws an employee's pay within this range is based on a number of factors which include but are not limited to relevant education skills job-related knowledge qualifications work experience credentials and/or geographic location. Your recruiter can share more on target salary for your location during the interview process. Coalition Inc. reserves the right to modify this range as needed.

Perks

• 100% medical dental and vision coverage

• Flexible PTO policy

• Annual home office stipend and WeWork access

• Mental & physical health wellness programs (One Medical Headspace Gympass and more)!

• Competitive compensation and opportunity for advancement