Senior Payroll Specialist (Paymaster)

Company Description

Repeatedly voted one of Montreal’s Top Employers and Employer of the Year for the 2022 Mercuriades Awards, Rodeo FX is a high-end creative company offering services in visual effects, advertising, animation, and experiential.

Nominated for multiple Emmy® Awards for its work on the series Stranger Things season 4, The Witcher season 2 and The Lord of The Rings: The Rings of Power season 1, the independent, Oscar®-winning company boasts close to 900 artists crafting from studios in Montreal, Québec City, Toronto, Los Angeles and Paris.

Rodeo FX is a creative partner to the world’s best storytellers including Netflix, HBO, Disney, Marvel, Amazon Studios, Warner Bros. and Sony, and has collaborated on ads for YouTube, NBC and Apple. Current projects include Blue Beetle, Monarch: Legacy of Monsters, and Zack Snyder's Rebel Moon. Recently released projects include John Wick: Chapter 4, Black Adam, Disney's The Little Mermaid and Love, Death and Robots Volume 3, for which the company won a 2023 VES award.

Work arrangements:
As a company founded and led by an artist, creativity above all guides us. Our mission is to provide our talents with the freedom and resources they need to deliver quality work and thrive in a stimulating, caring environment. While we require employees to be present in the studio at least two days a week, we maintain flexible work arrangements for the remaining days. This balance ensures that we foster collaboration, maintain our vibrant culture, and encourage in-person interaction and teamwork.

Job Description

Under the supervision of the Director of Finance, the Senior Payroll Specialist (Paymaster) is responsible for managing and processing payroll for various Rodeo entities, including operations in Canada and the United States, according to payroll schedules.

Key Responsibilities:

• Work closely with the Payroll Master for payroll production
• Oversee and manage the entire payroll processing cycle for non-union employees
• Coordinate and manage the payroll schedule, ensuring all deadlines are met
• Ensure compliance with all relevant payroll, tax, and employee benefits laws and regulations
• Handle complex payroll calculations, retroactive adjustments, and benefits deductions
• Lead the year-end payroll process, including reconciliation and audit
• Work closely with the Payroll Master in daily tasks
• Maintain accurate and up-to-date employee payroll records
• Collaborate with the HR department to ensure seamless integration of payroll and HR data
• Prepare and submit tax filings and other statutory reports
• Provide assistance and support to employees regarding payroll inquiries and issues
• Implement and maintain payroll systems and software, ensuring efficient and effective operations
• Develop, document, and implement payroll policies and procedures to improve efficiency and compliance
• Collaborate with external auditors and participate in audits as needed

Qualifications

• 7 years of experience in a similar role
• Completion of the Payroll Compliance Practitioner (PCP) certification or equivalent experience
• Possess an accreditation from the National Payroll Institute (NPI)
• Knowledge of UKG payroll/HR software is an asset
• Proficient in MS Office suite (intermediate Excel including pivot tables)
• Knowledge of labor standards and provincial (multi-province) and federal laws
• Knowledge of US payroll is an asset
• Strong organizational skills, autonomy, and attention to detail
• Ability to work under pressure
• Strong, collaborative, and solution-oriented team spirit
• Discretion (confidential information)
• Proven ability to manage a rapidly changing environment
• Exceptional organizational skills, autonomy, and a keen eye for detail

Additional Information

• Preference for on-site work when new hires start their journey to enhance team connectivity and collaboration ;
• Sick/personal days ;
• Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP) ;
• RRSP with employer contribution ;
• Discounts on public transports, several spas, sports classes, art center, cafes, furniture and several other local businesses.

Diversity is a core value at Rodeo FX. We are passionate about building and sustaining an inclusive and equitable work environment where diversity is celebrated and valued. We believe every member on our team enriches our work by exposing us to a broad range of ways to perceive and interact with the world, identify challenges, and to design and deliver projects.