Senior Project Manager

Requirements

REQUIRED QUALIFICATIONS/EXPERIENCE

* College degree or equivalent

* Min 3+ years project management experience in traditional advertising setting or related field (ad agency experience a major plus)

* Basic to expert understanding all production disciplines - print, digital, sound and motion and/or live events production

* Basic understanding of the fundamentals of project management as outlined in the Project Management Institute's Body of Knowledge (PMBOK)

* Excellent communication skills (verbal and written)

* Ability to prioritize and multi-task

* Highly organized and detail-oriented while also flexible and adaptable

* Calm and focused under pressure

* Effective decision maker and problem-solver with good judgment

* Confidence, professionalism and diplomacy

* Capable of establishing strong relationships and gaining trust of peers

* Positive and Collaborative

* Solutions-oriented

* Strong leadership skills

* Strong sense of design and experience leading creative output

* Proficient in Adobe Acrobat Professional and MS Office applications

* Working knowledge of InDesign, Photoshop, Illustrator, etc. preferred but not required

* Experience with MS Sharepoint, Digital Asset Management and agency financial systems preferred but not required

* A comfort level to learn new technology and systems is required

External Description

* Operate as communication hub between all agency team members and resources who touch an assigned account/project

* Ability to manage multiple, large multi-faceted projects at the same time

* Work with internal team to develop and manage creative development and production timelines

* Manage and be accountable for each step of the creative development process

* Work with team to create and manage (monitor and control) project estimates and budgets

* Facilitate project progress meetings and collaboration between all departments - communicate and document project information

* Document project evolution and maintain a detailed record of job changes and impacts to project time, cost and/or scope

* Engage in contingency planning and recommend solutions - risk planning

* Alert team if a project strays from originally established scope, schedule or budget

* Ensure completion and quality of workflow forms and adherence to internal production policies and process

* Work with Account Service, Production and Accounting teams to ensure accuracy and integrity of our financial systems

* Work closely with Creative and Production departments in the pursuit of visionary ideas for our clients

* Create and Maintain project timelines and status through the Job Mgmt System

* Organize and lead weekly team status meeting

* Provide insight on process improvements or resource/tools opportunities

Contributing to the PM Department:

* Attend and actively participate in monthly department meetings

* Contribute ideas to the betterment of the department - developing and participating in department initiatives and continuous improvement

* Support the development, improvement and use of all agency collaboration, archival and financial tools and systems

* Mentor, share ideas and collaborate with your peers helping to develop the skill set and career path for all PMs

* Keep Director of Project Mgmt informed of client projects and potential project risks -- raising any concerns as quickly as possible.

* Support coworkers by assisting with new business pitches and/or overflow workload when needed

* Maintain organized, accurate and detailed archival of project documentation following all departmental and agency process and procedures