Sr. Executive Assistant, HiredScore

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

HiredScore is the leading provider of Talent Orchestration technology. HiredScore’s artificial intelligence, automation, and deep integrations empower the largest and most innovative companies in the world to safely and transparently drive critical business outcomes in recruitment productivity, diversity hiring, internal mobility, and total talent management. HiredScore’s proprietary technology provides compliant-by-design AI that seamlessly connects to data and systems to power the shift to proactive and fair HR decisions.

About the Role

Workday is looking for an Executive Assistant to support our General Manager (GM) of the HiredScore team to deliver the most impact to Workday, HiredScore, and the future of work. In this role, you will be a strategic thinker/partner and will assume a wide range of responsibilities, all of which will require ingenuity, innovation, and integrity. Using your excellent interpersonal skills, decision making skills and multitasking abilities, you will effectively work with the GM and other key leadership members of the GM’s team to provide insight, guidance, and direction when appropriate.

Key Responsibilities

• Regularly make decisions on behalf of the GM and creatively completes events, projects, and daily work, including leading the GM’s daily schedule in Outlook and communicating across internal and external customers.

• Proactively helps manage and develop plans that align with the GM’s key objectives, vision and priorities both internally and externally.

• Prepares reports/briefs, where required, for the GM to support them with key internal & external meetings.

• Plan, coordinate and collaborate on special projects and team events/offsites to ensure success and drive an effective integration between newly-acquired HiredScore + Workday, including the management of all meeting details (meeting logistics, preparing agendas, initiating presentations, attendee updates, and ordering catering).

• Ability to orchestrate events with limited to no direction. Includes advising on budget, logistics & securing resources, supporting drafting success outcomes and a thoughtful agenda that delivers a VIP experience and generates a memorable and meaningful experience.

• Build relationships and partnerships which are crucial to the success of the GM and the organization, both internally and externally, including with workmates, clients, partners, vendors, prospects, thought-leaders.

• Learns the GMs team over time and has a pulse on team culture and sense of purpose. Readily available to the team and is included in leadership meetings, GM’s strategy, and decisions.

• Booking and managing all travel arrangements for the GM (air, hotel, ground travel) including sophisticated planning of meeting complex agendas and logistics, as well as building and sharing the detailed itineraries for travel and continued evolution as opportunities or conflicts arise.

• Process expense reports of the GM and help to ensure spend is within budget by supervising and predicting spend and collaborating across teams.

About You

About You

We are open to hiring at either an Executive Assistant or a Senior Executive Assistant level, depending on experience and demonstrated ability of the selected candidate.

Basic Qualifications (Sr. Executive Assistant)

• 8+ years of strategic executive support and/or project coordination experience, supporting multiple senior level executives.

Basic Qualifications (Executive Assistant)

• 3- 5+ years of strategic executive support and/or project coordination experience, supporting senior level executives.

Other Qualifications

• Exceptional decision making skills with the ability to demonstrate critical thinking

• Ability to put yourself in the GM’s shoes to manage their schedule in a way that promotes the most effective use of time.

• Detail oriented with excellent organisational and problem-solving skills; ability to work independently with little to no direction and guidance when needed.

• Ability to re-prioritize at a moment’s notice with the changing needs of the GM and proactively navigate past roadblocks as they arise.

• Ability to handle highly confidential information with discretion, sound judgement, and has the utmost integrity.

• Written and verbal communication skills that align with the level of this role 

• Excellent skills working with office applications including Outlook, Google Drive, Word, Excel, PowerPoint and Zoom.

• BA/BS degree or equivalent practical experience.

Workday Pay Transparency Statement

The annualized base salary ranges for the primary location and any additional locations are listed below. Workday pay ranges vary based on work location. As a part of the total compensation package, this role may be eligible for the Workday Bonus Plan or a role-specific commission/bonus, as well as annual refresh stock grants. Recruiters can share more detail during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, geography, experience, skills, job duties, and business need, among other things. For more information regarding Workday’s comprehensive benefits, please click here.

Primary Location: USA.NY.New York City

Primary Location Base Pay Range: $121,700 USD - $182,500 USD

Additional US Location(s) Base Pay Range: $103,300 USD - $182,500 USD

Our Approach to Flexible Work
 

With Flex Work, we’re combining the best of both worlds: in-person time and remote. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. We know that flexibility can take shape in many ways, so rather than a number of required days in-office each week, we simply spend at least half (50%) of our time each quarter in the office or in the field with our customers, prospects, and partners (depending on role). This means you'll have the freedom to create a flexible schedule that caters to your business, team, and personal needs, while being intentional to make the most of time spent together. Those in our remote "home office" roles also have the opportunity to come together in our offices for important moments that matter.

Pursuant to applicable Fair Chance law, Workday will consider for employment qualified applicants with arrest and conviction records.

Workday is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

Are you being referred to one of our roles? If so, ask your connection at Workday about our Employee Referral process!