Tenant Services Coordinator

Provide and coordinate daily operation of office. Responsible for composing and typing routine correspondence; coordinating meetings, assisting APM in maintaining invoice records and contacting vendors/setting up accounts.

Assist in various administrative functions such as preparing and mailing documents. Receive and screen calls and relays messages. Greet and direct visitors. Receive and distribute messenger deliveries and overnight packages. Work with maintenance staff on tenant maintenance calls and overall accountability of the daily use of the WorkSpace.

Property Management Functions:

Daily Duties (included, but not limited to):

• Order office supplies
• Maintain office equipment fax machine, copier, postage meter, telephones
• Receptionist duties
• Administrative duties for office staff – distribute mail with date stamp, expense reports.
• Send, receive, and distribute faxes
• Schedule meetings, reserve/setup room, prepare agenda, order/serve refreshments as required
• Process overnight packages
• Prepares and distributes minutes of meetings
• Facilitate building access for vendors and manage key box for vendors; assist in coordinating services by various contractors and gain approvals by tenants and engineer
• Respond to tenant emails and voicemails in a timely manner including any requests, complaints, work orders, comments, etc.

Requirements:

• Experience
  • Experience in HVAC maintenance with an emphasis on preventive maintenance, centrifugal chiller operations, energy management, generator operation and trouble shooting.
• Education & Training
  • High school education or equivalent
  • Universal Refrigeration Certification
  • Formal Technical Training in HVAC desired

• Competencies
  • Strong electrical, plumbing and HVAC skills.
  • Ability to read electrical and mechanical schematics.
  • Experience in compressor change out.
  • Good verbal and written communication skills.
  • Ability to prioritize work and to be a self-starter as well as a motivated team player.
  • Valid driver’s license and satisfactory driving record.
  • Good trouble shooting skills.
  • Ability to lift 50 to 100 pounds.
  • Ability to climb ladders.
  • Ability to pass a drug screen and a criminal background check.

 This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.