Tradeshow Conference Coordinator

In September 2023, we were certified as a "great place to work" from GreatPlaceToWork.com for the 2nd year running!

We are seeking a dynamic and detail-oriented Conference Coordinator to join our team. The ideal candidate will be responsible for planning, organizing, and executing successful conferences and events for our energy events. This role requires strong organizational and communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The Conference Coordinator will play a crucial role in ensuring the seamless execution of conferences that meet the needs and expectations of our clients.

Main Responsibilities:

• Ensure all conference milestones and deadlines are met to guarantee a successful event.
• Collaborate with content creators and speakers to assist in the development and scheduling of conference sessions and activities.
• Communicate event details, updates, and logistics to participants, speakers, and sponsors.
• Provide excellent customer service to address inquiries and concerns promptly.
• Build and maintain strong relationships with clients, addressing their concerns and ensuring their expectations are met.
• Utilize software and technology tools for speaker management, content management, data collection, and logistics organization.
• Liaise with support teams on conference programming (i.e. marketing, registration, ops)
• Coordinate with internal and external stakeholders to gather event requirements and specifications.
• Assist in arrangement and management of venue logistics, catering, audiovisual equipment, signage, and other event-related services.
• Oversee on-site event management, including setup and coordination of staff and temps.
• Troubleshoot and address any issues that may arise during the conference.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.
• Prepare and present comprehensive event reports to assess the success of conferences.
• Continuously develop event planning skills and stay informed about industry trends.
• Additional help with special projects as needed.

Skills/Experience Required:

• Bachelor's degree in Event Management, Hospitality, or a related field.
• Proven experience in conference coordination or event planning.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficient in using event management software and tools.
• Ability to work well under pressure and adapt to changing priorities.
• Attention to detail and a proactive problem-solving mindset.

What’s in it for me?

• Competitive base salary dependent upon experience
• Bonus based on challenging but achievable targets
• 100% Remote or Hybrid position (some travel expected depending on role)
• Generous PTO & Company-paid Holidays: this includes a day off for your birthday every year, and in 2023 our employees will receive the entire week of July 4th AND the entire last week of the year off.
• A full benefits package, including medical, dental, vision, voluntary life insurance, HSA (plus employer contrition), and FSA.
• Basic life, long-term disability & short-term disability are covered at 100%.
• 401(k) Plan with employer match.
• Opportunity to travel across the country to attend our shows and meet people from a multitude of different industries.

Who is Clarion?

Clarion Events North America, which is the US division of Clarion Events UK, and backed by The Blackstone Group has become one of the fastest-growing event companies in the United States, with aggressive growth through both acquisition and launch. We excel in managing and producing trade and consumer events across the United States in 12 diverse sectors such as pop culture (anime), energy, technology, and fire and rescue.