Tradeshow Event Operations Manager

In September 2023, we were certified as a "great place to work" from GreatPlaceToWork.com for the 2nd year running!

Elevate your career in event operations by overseeing and shaping the logistics of multiple conferences and exhibitions annually!

Essential Functions:

• Vendor Leadership: Take the lead as the primary point of contact for third-party event vendors, influencing outcomes with General Contractors, Venues, AV/Technology providers, and more.
• Strategic Financial Planning: Drive financial success by creating and managing event budgets 2-3 years in advance, allowing you to make a real impact on cost efficiency.
• Deadline Mastery: Manage timelines and deadlines with show teams to secure the best pricing, showcasing your organizational prowess.
• Cost Efficiency Champion: Showcase your ability to streamline processes and reduce costs while maintaining an exceptional customer experience.
• Contract Expertise: Ensure contractual compliance, from payment schedules to security procedures, demonstrating your commitment to precision.
• Event Coordination Virtuoso: Collaborate with various vendors and teams to coordinate all event logistics, including on-site signage design.
• Special Events Maestro: Take center stage in overseeing on-site special events, adding your flair to networking events and showcases.
• RFP Management Pro: Master the art of RFP coordination for venues and vendors, showcasing your strategic acumen.
• Exhibitor Services Guru: Assist with exhibitor manuals and web forms, highlighting your attention to detail.
• Operational Excellence: Embrace established best practices and ensure their consistent implementation, solidifying your reputation as an operations expert.
• Team Collaboration: Thrive in a collaborative environment, working closely with peers to deliver exceptional events.
• Sponsorship Strategist: Collaborate with sales and marketing to create sponsorship packages, driving revenue while showcasing your creativity.
• Floor Plan Pioneer: Shape the future by setting up next year’s floor plan well in advance.
• Financial Stewardship: Manage event budgets and post-event financial processes, demonstrating your financial acumen.
• Policy Adherence: Uphold industry standards and procedures with precision and integrity.

Requirements:

• Experience Champion: Leverage your 2+ years of project management experience to excel in this role.
• Excel Expertise: Showcase your advanced Excel skills, including creating complex functions and formulas.
• Time Management Pro: Demonstrate your strong time management abilities.
• Educational Excellence: Hold a Bachelor’s degree, ideally in event management, hospitality, or business.
• Travel Enthusiast: Embrace approximately 25%-35% travel within the Continental US.
• Communication Virtuoso: Highlight your exceptional oral and written communication skills across all levels of the company.
• Prioritization Ace: Prove your ability to self-prioritize workload.
• Team Player Extraordinaire: Embrace a flexible, team-oriented personality.
• Customer Focus: Show your customer service-oriented mindset.
• Financial Savvy: Display your financial acumen, including budgeting, cost control, and financial management.
• Pressure Handling: Excel in high-pressure situations, resolving on-site challenges with ease.
• Contract Mastery: Leverage your experience in contract review and negotiation.
• Industry Experience: Ideally, bring your previous experience in conference, tradeshow management, or hotel/hospitality to the table.
• Elevate your career in event operations with us. Join a dynamic team where your expertise will shape the future of our conferences and exhibitions. Your experience matters, and your impact will be felt on a grand scale. Apply now to take your event operations career to new heights.

What’s in it for me?

• Competitive Base Salary Commensurate with Experience
• 100% remote position (travel to events required)
• Generous PTO & Company-paid Holidays: 15 days PTO and 20 days holiday in 2024 (Inc. 1 day for your birthday, the full week of July 4, and a week between Dec 25th and Jan 1!)
• A full benefits package, including medical, dental, vision, voluntary life insurance, HSA (plus employer contribution), and FSA.
• Basic life, long term disability & short-term disability are covered at 100%.
• 401(k) Plan with employer match.
• Opportunity to travel across the country to attend our shows and meet people from a multitude of different industries.

Who is Clarion?

Clarion Events North America, which is the US division of Clarion Events UK, and backed by The Blackstone Group has become one of the fastest growing event companies in the United States, with aggressive growth through both acquisition and launch. We excel in managing and producing trade and consumer events across the United States in 12 diverse sectors such as pop culture (anime), energy, technology, and fire and rescue.

What’s it like working here?

We strive to provide a culture of transparency, support, and collaboration through clear communication of ideas, processes, and goals. From the top down, we promote:

• Work life balance – we are flexible with you to allow you to be at your best on the job
• Leading by example and taking full responsibility for ideas, actions and problem solving
• Ensuring our employees have all the necessary tools to effectively perform their job
• Constantly identifying training needs to grow and develop our employees
• Failing forward faster – try new things, fail & learn, repeat!

Equal Employment

Clarion Events provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, sexual orientation, veteran status, disability, or genetics. In addition to federal law requirements, Clarion Events complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has offices. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.