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Finance & Administration Coordinator
Company: Upstream USA
Location: Remote
Posted Apr 13, 2024
<p><strong>Career Level <strong>11<p> <p><strong>Career Salary Grade <strong>Emerging<p> <p><strong>Travel <strong>10<strong> <strong><p> <p><strong>Organizational Summary<strong><p> <p>Upstream USA is a fastgrowing national nonprofit committed to ensuring that equitable patientcentered contraceptive care is made available to any patient and is fully integrated into the health system as part of basic health care We envision a future where all patients are screened for their contraceptive needs and offered patientcentered contraceptive counseling thats free from bias noncoercive traumainformed and delivered by knowledgeable providers and support staff following best medical practices and evidencebased guidelines We believe all patients should be able to access the contraceptive service of their choice when they want it and where it is convenient for them to get it<p> <p>We do this by partnering with healthcare organizations providing them free training education and technical assistance Surveys from patients receiving care at Upstreamtrained healthcare organizations consistently show that patients feel heard and respected and are able to access the contraceptive method of their choice<p> <p>To meet the growing needs in our country Upstream has launched a national expansion to transform contraceptive care in more than 700 healthcare organizations across the United States by 2030 reaching 5 million patients of reproductive age Already our work with more than 130 healthcare partners in nearly forty percent of the country helps integrate much needed contraceptive services across the spectrum of healthcare including primary care practices<p> <p>Upstream is funded primarily through philanthropic individuals and foundations and does not accept funding from pharmaceutical companies Upstreams budget has grown from $17 million just six years ago to approximately $60 million in 2024 Upstreams work has also garnered attention from many leading publications including Harvard Public Health Bloomberg MedPage Today and Politico<p> <p><strong>Position Summary<strong><p> <p>Our Finance amp Administration Coordinator will support our core Finance and Administration department functions including Accounting Financial Planning amp Analysis FPampA and Contracts The individual in this role will play a key role in performing the initial processing of vendor payables and corporate cardreimbursable employee expenses 70 and will assist with administrative tasks related to the budgeting and reporting cycle 10 They will also enable the contracts process through administrative support for contract processing and insurance documentation 20<p> <p><strong>Essential Duties and Responsibilities<strong><p> <ul><li>Perform initial review of vendor payables requests for completeness of documentation dimension coding and compliance with Upstream policies<li> <li>Discuss questions or missing information with Accounting Team<li> <li>Complete initial coding in Accounts Payable application for review<li> <li>Update vendor W9 and ACH documentation in Accounts Payable application and file documentation in Accounting files<li> <li>Maintain tickler of outstanding vendor payables questions and communicate status with Accounting team<li> <li>Perform initial corporate card and reimbursable expense reviews for completeness dimension coding and compliance with Upstream policies<li> <li>Maintain tickler of outstanding Corporate Card issues Upstreamer and System issues<li> <li>Prepare initial annual 1099 and other information reporting filings for review<li> <li>Maintain a tracker of annual state registration and charitable compliance filings in conjunction with thirdparty vendors<li> <li>Prepare initial vendor credit applications to establish credit lines with new vendors<li> <li>Suggest updates to Financial Policies and Practices in keeping with Upstreams Core Values<li> <li>Assist with communication and organization of annual financial forecasting and planning cycle<li> <li>Participate in Accounting FPampA and Contracts application testing<li> <li>Prepare and edit adhoc FPampA and Accounting reports or presentations as assigned<li> <li>Maintain tickler of outstanding Contract Team open items queries and contract statuses<li> <li>Perform initial review of contract request submissions for Contract Team completion<li> <li>Ensure submission of final contract documentation to Upstream systems eg Salesforce<li> <li>Assist with annual insurance renewal information gathering ensuring completion prior to broker due dates<li> <li>Assist with requests for insurance certificate or other ad hoc documentation<li> <li>Participate in process documentation for all Finance amp Administration Teams<li> <li>Assist the Finance amp Administration team with departmental retreat planning<li> <li>Additional duties as assigned<li> <ul><p><strong>Required Education Experience Knowledge Skills and Ability<strong><p> <p>Upstream celebrates and fosters an inclusive work environment and encourages people of all identities perspectives and backgrounds to apply <p> <ul><li>12+ years of accounting experience preferably in accounts payable<li> <li>Familiarity with bookkeeping basic accounting procedures and interest in contract review<li> <li>Experience with accounting software systems expense reporting systems and Microsoft Office applications is a plus<li> <li>Accuracy and attention to detail<li> <li>Organized with ability to perform filing and record keeping tasks<li> <li>Possesses excellent interpersonal skills and ability to communicate effectively<li> <li>Provides a customerservice oriented approach and develops positive productive relationships with colleagues<li> <li>Interest in and commitment to Upstreams mission to expand opportunity by increasing access to contraception and reducing unplanned pregnancy<li> <li>Selfstarter with an enthusiastic approach to responsibilities and professional growth<li> <li>Strong work ethic and a team oriented approach<li> <li>Sense of humor and affability<li> <li>BA in accounting finance business administration or economics or equivalent work experience<li> <ul><p><strong>Other Upstream Staff Expectations<strong><p> <ul><li>Upstream USAs COVID19 Vaccine Policy requires employees to have completed a COVID19 vaccine primary series unless a medical or religious exemption is approved As a condition of employment newly hired employees must provide proof of their COVID19 vaccination or if applicable request a medical or religious exemption<li> <li>All Upstreamers must also be able to attend workrelated inperson meetings and functions as needed<li> <li>In our hybrid work environments there is a basic expectation that our Upstreamers will ensure that their work from home setups will have reliable access to phone and Internet to ensure connectivity to their teams<li> <li>At Upstream we gather for moments that matter for training teaming and connection Our teams come together for occasional in person meetings and organizational retreats As part of our hybrid work practices this travel expectation will be applicable for all Upstreamers even those based remotely<li> <li>Engage in EDI learning amp development community engagement and culture building activities up to 5 FTE ie 2 work hours per 40 hour work week Examples include attending trainings conferences and summits volunteering time participating in local community events mentoring and learning participating in Communities of Belonging or Culture Council developing language acquisition learning universal design principles and using professional development benefits for EDI topics among other activities<li> <ul><p><strong>Attributes<strong><p> <p>The ideal candidate will embody and embrace our core values which serve as our operating principles<p> <ul><li>We keep our mission at the center Upstreams mission is to ensure that equitable patientcentered contraceptive care is basic healthcare We trust each other we are reliable empathetic compassionately direct and confident in each others ability to do the same<li> <li>We work every day to build an equitable diverse and inclusive culture we respect the backgrounds contexts and experiences of individuals teams and partners in our interactions<li> <li>We bring joy to our work we create opportunities to celebrate connect and strengthen relationships with one another<li> <ul><p><strong>Travel Requirements<strong><p> <p>This role will require up to 10 business travel All Upstreamers can expect a minimum of 8 days of business travel per year to attend 12 annual organizational retreats and two annual teamdepartment meetings<p> <p><strong>Upstream Benefits<strong><p> <p>Upstream USA offers a comprehensive benefit package including medical dental vision life insurance long and short term disability 401K with a match generous vacation personal sick and holiday time off parental leave professional development a fitness and cell phone allowance for all full time employees and part time employees who work a minimum of 24 hours per week <strong> <strong><p> <p><strong>Hiring Range<strong><p> <p>The hiring range for this role is $6560000 7000000 Final offers for this position will be based upon several factors including the scope of the role market compensation analysis position requirements candidates experience level and capabilities internal pay equity considerations and will be made within the parameters of Upstream USAs compensation framework and philosophy<p> <p><strong>Hiring Process<strong><p> <p>Candidates who advance in our preliminary review process will have an opportunity to discuss the position their employment background and lived experience with a member of our talent acquisition team by telephone Those who advance to subsequent steps in our interview process may participate in up to three rounds of meetings by Zoom or in person and in a thought exercisecase study assignment Each round could consist of multiple meetings with various Upstreamers<p> <p><b><strong>EDI Vision Statement<strong><strong> <strong><b> <p><p>Internally we envision promoting equity by reducing disparities in the Upstream talent lifecycle and engagement cultivating a diverse workforce and inclusive culture and fostering power sharing when we make decisions<p> <p><strong>EDI Guiding Principles<strong><p> <p><strong>Through <em>Equity<em><strong> both in the workplace and in contraceptive care we address root causes that enable disparities to occur acknowledge that different resources and opportunities may be needed to reach fairer outcomes and implement systemslevel changes that are sustainable over time<p> <p><strong>Through <em>Diversity<em><strong><em> <em>we acknowledge respect and celebrate the collective mixture of differences and similarities of Upstreamers and our community partners At Upstream we value the diversity of identities at all intersections while at the same time centering racial diversity<p> <p> <strong>Through <em>Inclusion<em><strong> we succeed at creating a culture of belonging that<em> <em>embraces differences in identities and experiences by building trust joy and psychological safety We cherish and elevate these differences through powersharing in how things get done internally and in service of our mission<p> <p><strong>Communities of Belonging<strong><p> <p>Serving as employee resource groups for Upstreamers Communities of Belonging assist in advancing our equity diversity and inclusion journey They assist in instilling organizational values in our work and support our EDI vision Open to all employees Communities of Belonging create opportunities for leadership development community engagement support and resource mobilization<p> <p><strong> <strong><strong>Upstream Careers<strong><p> <p>At Upstream we embrace diversity We nurture it and we thrive on it because it benefits our organization our partners and our community Our goal is to attract develop and retain exceptional people and to create a work environment that is dynamic rewarding and enables each of us to realize our potential Upstream is committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability genetic information gender identity or Veteran status We also consider qualified applicants regardless of criminal histories consistent with legal requirements If you have a disability or special need that requires accommodation please let us know Learn more about working at Upstream our values and our commitment to Equity Diversity and Inclusion Upstream USA participates in EVerify<p> <p><strong>Upstream Headquarters<strong><p> <p>2 Oliver Street Suite 402 Boston MA 02109<p> <p>wwwupstreamorg<p> <p>No phone calls please<p> <p><strong>Be advised that we do not ever conduct hiring interviews via text or email <strong><strong>Please protect yourself by learning more about our hiring practices and common red flags to look out for<strong><p>
Specialist - HR & Administration
Company: Hino Motors MFG USA, Inc.
Location: Detroit, MI
Posted Apr 13, 2024
Hino Motors Manufacturing U.S.A., Inc. (HMMUSA) is seeking a Human Resources & Administration Specialist for their Corporate Headquarters in Novi, MI. The role involves managing HR Administration activities, recruitment, onboarding, payroll support, vehicle program administration, performance evaluation, learning management, travel and expense system administration, corporate invoicing, policy administration, event coordination, and various administrative tasks. The ideal candidate should have an Associate's degree in Human Resources or Business, 1-3 years of HR Administration experience, and strong skills in MS Office, communication, time management, customer service, and attention to detail. HMMUSA offers equal employment opportunities and requires all new hires to pass a pre-employment drug screen and background check.
Senior Site Manager
Company: Ricoh USA, Inc.
Location: Atlanta, GA
Posted Apr 15, 2024
Ricoh is seeking a passionate and purpose-driven individual to manage daily operations of a medium-large site and team. The role involves contract compliance, staff management, performance management, and customer service. The ideal candidate should have 5+ years of work experience in a related field, with previous managerial and customer-facing experience. Ricoh offers comprehensive benefits including medical, dental, life, and disability insurance, retirement savings plans, and tuition assistance programs.
IT Chapter Lead - Python
Company: ABN AMRO Clearing USA LLC
Location: Chicago, IL
Posted Apr 17, 2024
ABN AMRO Clearing USA LLC (AAC-USA) is a subsidiary of ABN AMRO Clearing Bank N.V., offering a wide range of financial services to professional trading participants worldwide. The company clears and finances over 16 million trades daily, covering 90% of the world's leading exchanges. AAC-USA is structured into a matrixed organization with 30+ Blocks and 15+ Chapters, where IT Engineers work in both a Block (business function) and a Chapter (technology skill set). The Chapter Lead role, which spends 70% of their time on non-managerial tasks and 30% on coaching, requires expert knowledge in a specific technology like Python, Java, or JavaScript. The company offers competitive benefits, including health insurance, a 401(k) plan, and a flexible hybrid work schedule, fostering a culture of diversity, equity, and inclusion.
Information Security Risk Manager, AVP
Company: ABN AMRO Clearing USA LLC
Location: Chicago, IL
Posted Apr 13, 2024
ABN AMRO Clearing USA LLC is seeking an Information Security Risk Manager to ensure the bank's resilience and compliance with operational risk appetite. The role involves implementing the 2nd Line of Defense (LOD) Operational Risk Governance, facilitating overviews of information security risks and controls, and assisting with the implementation and monitoring of information security internal controls. The ideal candidate should have a Bachelor's or Master's degree in a relevant field, certifications such as CRISC, CISM, or CISSP, and 5-8+ years of experience in Information Security or a related industry. The company offers competitive benefits including health benefits, a robust 401(k) plan, flexible work schedules, and a collaborative work environment.
Head of G10 Spot
Company: Hsbc Bank Usa, N.A.
Location: New York City, NY
Posted Apr 13, 2024
The role involves managing the firm's inventory and trading risk, providing timely and accurate dealing services, and maintaining relationships with clients and internal teams. The individual will execute trades, manage buy and sell orders, and ensure correct ticket entry and order routing. They will also provide consistent and accurate pricing services, market information, and guidance on transaction opportunities. The role requires strong technical and market knowledge, leadership skills, and the ability to work within the Volcker designation. The jobholder will also be responsible for managing operational risks, adhering to internal controls, and complying with HSBC's risk policies and procedures. The targeted fixed pay for this role is $250,000, and HSBC offers a competitive total reward package including benefits and professional development opportunities.
Associate, Settlement Processing Officer
Company: ABN AMRO Clearing USA LLC
Location: Chicago, IL
Posted Apr 17, 2024
ABN AMRO Clearing USA LLC is a global clearing firm offering an integrated suite of financial services. They are seeking an Associate, Settlement Processing Officer for their Chicago, IL location. The role involves research, problem-solving, and process management. The company provides comprehensive benefits, including flexible work schedules, generous paid time off, competitive health benefits, a robust 401(k) plan, and a supportive work environment. They are an equal opportunity employer committed to diversity and inclusion.
Associate Engineer, Problem ITS Technical Escalation
Company: Ricoh USA, Inc.
Location: Other US Location
Posted Apr 15, 2024
This job description outlines a mid to advanced level technical role in technical operations, focusing on advanced troubleshooting of customer and Ricoh ITS infrastructure issues. The role requires strong technical knowledge, excellent communication skills, and the ability to manage a wide range of potential issues. The individual will provide Tier 3 escalation expertise, contribute to a customer-focused environment, and act as a mentor to team members. The role involves diagnosing and managing network and server issues, utilizing various network tools, and maintaining an expert level of knowledge in multiple technologies. The qualifications include five or more years of experience in managed IT services, industry standard technical certifications, and a Bachelor's degree in computer science or a related field.
Senior IT Risk Engineer
Company: ABN AMRO Clearing USA LLC
Location: Chicago, IL
Posted Apr 13, 2024
ABN AMRO Clearing USA LLC is a global clearing firm offering an integrated suite of financial services. The IT Risk organization, specifically the Data block, is seeking a Senior IT Risk Engineer. This role involves developing software solutions for data integration, creating data pipelines, and ensuring risk data is readily available for analysis. The ideal candidate should have 6+ years of relevant experience, a degree in a related field, and expertise in data orchestration, ETL processes, and data integration. The company offers a range of benefits including flexible work schedules, generous paid time off, and a robust 401(k) plan.
Associate, IT Incident & Problem Manager
Company: ABN AMRO Clearing USA LLC
Location: Chicago, IL
Posted Apr 17, 2024
ABN AMRO Clearing USA LLC is seeking an IT Governance or Operations Professional for an Incident & Problem Associate role. The position involves managing IT performance, incidents, and problems, and collaborating with global teams. The ideal candidate should have 2+ years of experience in IT Performance Management, Incident Management, Operations, or Support, a Bachelor's degree in Computer Science or equivalent, and experience in a regulated or financial industry. Preferred technical skills include IT Performance Management & Incident Management tools, ITIL control frameworks, and Microsoft Office 365 & Atlassian products. The company offers a range of benefits, including flexible hybrid work schedules, generous paid time off, competitive health benefits, and a robust 401(k) plan. ABN AMRO Clearing USA LLC is an equal opportunity employer committed to diversity, equity, and inclusion.
Manager of NY Foreign Exchange Operations
Company: Hsbc Bank Usa, N.A.
Location: New York City, NY
Posted Apr 14, 2024
HSBC is seeking a Manager of NY FX Operations to oversee daily operations for FX cash confirmations, settlements, and related functions. The role involves managing onshore and offshore confirmation and settlement teams, delivering high-value client service, controlling settlement risk, and leading AML and financial crime identification. The ideal candidate will have strategic planning skills, extensive knowledge of financial processing systems, and a BA/BS degree in a financial field. HSBC offers a competitive Total Reward Package, professional development opportunities, and a diverse, inclusive work environment.
Content and Data Manager
Company: Hsbc Bank Usa, N.A.
Location: New York City, NY
Posted Apr 13, 2024
HSBC Innovation Banking is seeking a Content Marketing Manager to support the strategic and revenue growth priorities of their Innovation Banking business in the US. The role involves creating data-driven content, leveraging insights to build sector-focused content, and collaborating with sales teams to crystallize customer needs. The ideal candidate should have 8+ years of relevant marketing experience, strong data analysis skills, and experience in the technology sector. HSBC offers a competitive Total Reward Package, professional development opportunities, and a diverse and inclusive work environment.