0148 - Office Specialist

About Electra
Electra’s initial mission is to develop Ultra Short aircraft built for an electric future for Direct Aviation. We are redefining the next level of connectivity, pioneering direct aviation – without airports, emissions, or noise. Electra’s Ultra Short aircraft will revolutionize air travel by bringing it close to where we live, work, and play, making new connections possible. This creates a new venture like Electra exciting and fast-paced. It is also not for the faint of heart or for people who like clear swim lanes. Electra is headquartered in Northern Virginia, and we're on a quest to build a team of insanely talented people who want to do meaningful work.
Job Description
Electra.aero, a next-gen aerospace technology company, seeks a dynamic and energetic Office Specialist. This role will support the entire office, managing the day-to-day administrative operations of the facility. Our Office Specialist will run the front desk and be the first face all our VIPs will see and perform various activities supporting functional areas such as purchasing, facilities, operations, and human resources. The ideal candidate will have a substantial office administration background and the ability to execute administrative duties effectively within a fast-paced, innovative environment.

• Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• Coordinates and executes the daily lunch orders for the teams, ensuring orders arrive on time, on budget, and in the appropriate quantities. Responsible for ordering office supplies, cleaning supplies, snacks, sodas, coffee, paper product supplies, etc., needed to support a busy office.
• Manages the schedules for the various facility conference rooms and supports staff set up and shut down the conference rooms.
• Supports new hires by meeting and greeting new hires who attend orientation at the HQ building, checking them in, assigning facility keycards, and getting them settled in for orientation.
• Performs various routine and complex purchasing duties related to purchasing a specific type (or types) of products or purchasing duties associated with buying a wide range of products for a particular project.
• Creates purchase orders and ensures their accuracy. Maintains a system of ordering materials, supplies, and equipment.
• Takes independent action to ensure on-time material delivery and initiates action for return of rejected or unsuitable orders.
• Responds to requests for purchasing information. Compiles, records, and tracks pertinent purchasing data in the Unanet system.
• Works with accounts payable for new vendor set-up. Contacts suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. Works with A/P and vendor to resolve billing disputes.
• Other duties as assigned.

Required Qualifications & Skills:

• Strong administrative background, work ethic, and interdisciplinary/system thinking to independently meet and lead the areas described by the responsibilities and essential functions.
• Ability to interface with various functions professionally and collaboratively (operations, finance, supply chain, HR, IT, etc.) and apply a positive mindset to overcome challenges and meaningfully resolve problems in a startup environment.
• Experience utilizing software to support purchasing (ex: Unanet, Costpoint, Salesforce, Quickbooks, etc.)
• Excellent attention to detail, communication, and collaboration skills.
• Must be a US Person (Citizen or Green Card).

Minimum Education & Experience

• A minimum of an HS Diploma and 6+ years’ experience as an administrative assistant or equivalent years of experience/education in management, business, finance, purchasing, or other related disciplines are required.

Additional Desired Skills

• Familiarity with project management software tools, methodologies, and best practices preferred
• Experience with international teams/suppliers and the ability to work across cultures and time zones preferred
• Experience with government contracting preferred. 
• Experience in a start-up environment preferred.

Location: Headquarters in Manassas, VA. Requires daily onsite hours from 8:30am - 5:30pm.
Travel: 15%
Salary: Our budget for this role is around $55k - $65k.
Electra’s full salary range for this level is $53,300.00 to $118,900.00.Our salary ranges reflect the minimum and maximum range for the Company level overall across all locations and projects and do not necessarily reflect the budgeted amount for this position. Individual pay depends on additional factors, including project budgets, job-related skills, experience, relevant education and/or training, role, level, location, and project.