Operations Manager

Summary The position is located in the Architect of the Capitol (AOC), Office of the Chief of Operations (ChOps), Superintendent, House Office Buildings (HOB), Assistant Superintendent, Facilities Management Division, Business Operations Branch.  Learn more about this agency Duties The HOB jurisdiction is organized in four Divisions: Client Services Division, Tenant Services Division, Facilities Operations Division and Facilities Management Division. The Operations Manager is responsible for the management and direction of the Supply Management Branch, the Budget Financial Analyst, the Management and Program Analyst, Management and Program Analyst (CAFM) and the Program Specialist. Serve as liaison with the Office of the Chief Financial Officer; the Acquisition and Material Management Division, Information Technology Division; Performance, Strategy and Innovation Division and other offices and jurisdictions of the AOC.  The tour of duty for this position is Monday-Friday 9:00 a.m. – 5:00 p.m. Note: This position is emergency essential - Depending on the type of emergency the employee may be required to report to work during emergency situations. Duties include, but are not limited to: Perform administrative and technical supervisory functions for subordinates. Assign duties and evaluate performance. Manage the organizational unit’s budget and workload. Develop performance requirements for subordinates and ensure a mutual understanding of the performance standards. Resolve complaints and grievances.  Oversee responses to Architect of the Capitol budget data requests. Develop budget estimates and informational and analytical materials to support annual and multi-year budget calls and develop narrative justifications for the House Office Buildings line items. Perform studies and reviews to understand and plan for organizational structure, policy, process, operations and financial implications. Assess the productivity, quality, effectiveness and efficiencies of business processes. Recommend corrective action to improve recognized deficiencies by judiciously leveraging tasking teams and resources.  Oversee the Computer Assisted Facility management program to properly track and evaluate work order management processes, ultimately leading to improved efficiency in building operations and facility maintenance. Oversee procurement data input and reporting. Establish and oversees procedures for developing and managing cooperative agreements. Prepare reports, correspondence, memoranda and other documents relevant to program activities, such as responses to the Architect of the Capitol Performance and Accountability Report, Chief of Operations’ Monthly Reports, weekly reports, cost analyses, quarterly capital reports, award program plans and training plans. Perform other related duties as assigned. Requirements Conditions of employment You must meet the specialized experiences required for the position. Your resume and question responses must demonstrate the job-related KSAs. You must be able to pass a drug test. Appointment subject to background investigation and favorable adjudication. To be employed by the Architect of the Capitol in a paid position, an individual must meetone of the categories below: A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States. Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at General Schedule Qualification Standards. Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Candidates for the GS-14 grade level must have at least 52 weeks of specialized experience equivalent to the GS-13 grade level in the Federal service.Specialized experience for this position includes: (1) Providing leadership and/or administrative supervision of staff, including managing workload, training and development, performance management, resource management and space requirements; (2) Planning, coordinating and/or directing the development and execution of strategic initiatives, standards, policies, procedures and systems to meet current and future operational objectives; (3) Performing analysis of facilities management and support services programs and operations and making recommendations to improve organizational performance; and (4) Developing and/or overseeing budget cycle activities for facility maintenance, facilities services and/or construction programs. Education There are no educational requirements for this position, however, a Bachelor's degree is desirable. Additional information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit Vet Guide for HR Professionals. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System.  If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm.The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period: A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.All application materials become the property of the Architect of the Capitol. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. As a new or existing federal employee, you and your family may have access to a range of benefits, including medical and life insurance, flexible spending accounts and student loan repayment and forgiveness. Your benefits depend on the type of position you have—whether you're a permanent, part-time, temporary or an intermittent employee. Selected applicant(s) may be eligible to earn a higher annual leave accrual rate credit towards annual leave accrual based on prior non-Federal or uniformed service work experience. The amount of service credit will be based on specialized experience or qualifying experience that is provided on the applicant profile submitted. As such, if you are a new employee to the Federal Government or a rehire, it is important that you provide a work history that lists all directly related positions held, and it must include the dates of employment (month/day/year). Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.