Health System Specialist

Summary The position is that of Health Systems Specialist to the Chief, Health Administration Service. The incumbent functions within Health Administration Service (HAS) as Quality Management, Data Validation, Automated Management Information System (AMIS) Coordinator Internal reviews, Special Projects, and HAS Automated Data Processing Application Coordinator (ADPAC). Learn more about this agency Duties Major Duties: The Health Systems Specialist/ADPAC conducts various projects assigned to them directly by the Chief, Health Administration Service. The incumbent is delegated responsibility for formulating plans and evaluating the administrative management of the Health Administration Service and overall management of the Veterans Health Information Systems and Technology Architecture (VistA), HAS Core Software packages. The incumbent works with the Chief, Health Administration Service in formulating and directing the development of major administration policies. Evaluates areas where policies and operational procedures are needed or revisions indicated. The incumbent identifies problem areas and defines training needs. Conducts feasibility studies, reviews historical and statistical data. Serves as the HAS Accounting/Decommissioning/Provisioning (ADP) Coordinator for all automated data processing systems of the decentralized hospital computer systems that are used primarily by HAS, i.e., Admissions/Discharge/Transfer, Scheduling, Automated Medical Information Exchange (AMIE), Hospital Inquiry System (HINQ), Record Tracking, Patient Treatment File (PTF), and some that are used by all Services, i.e., Mailman, and FileMan. Incumbent is responsible for planning, developing, and implementing all HAS ADP systems. Incumbent serves as the HAS ADP Training Coordinator for Service specific and cross service training needs in conjunction with ADP programs. They maintain all records such as training activities for reporting purposes. Determines the methodology for meeting identified ADP training needs and schedules training accordingly. Designs and prepares HAS data management reports that are or will be used by top management for budget preparation and control, quality assurance and utilization programs that involve patient care. Coordinates submission of HAS Systematic Reviews, Quality Assurance Monitors and various internal monitors and reviews. Incumbent will act on behalf of Chief, HAS as facility AMIS Coordinator. Is responsible for coordinating and transmitting the service's monthly AMIS and OPC transmissions to Austin as applicable (original and corrections as required). Provides management flow charts on a recurring as needed basis, such as comparative data on fund control expenditure. Analyzes data presented and makes recommendations for improvement. Serves as Chair of problem-solving groups as assigned by Chief, HAS and is responsible for outcomes of these groups. Incumbent is responsible for assuring that all ADP equipment within the service is operational, functional and coordinates equipment replacement/installation with all other services, i.e., Facility Management Service Biomedical Engineering, etc., as necessary. Assures that the HAS ADP CMR inventory is maintained and accurate at all times. Works with Technology Management Service (TMS) to implement, modify, and trouble shoot CORE systems. Communicates ideas for enhancement to TMS that require program changes to VistA CORE. Recommend software changes as necessary. Works with TMS to resolve software problems. Receives/reviews applications for access to VistA software, determines menus and assigns VistA access. Develops file manager (FILEMAN) templates to access data and provides a variety of reports in preparation for JCAHO, SERP, GAO, IG, and Veteran Service Organizations audits. Maintains a variety of computer systems manuals, including: operational manuals covering start-up instructions, system loading, restart and recovery procedures, program library update procedures covering narrative instructions, flow charts, block diagrams, and other information that defines data element content. Work Schedule: Monday to Friday; 7:30 am - 4:00 pm Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD020210 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet Individual Occupational Requirements, Minimum Qualifications, and/or Education requirements by the closing date of this announcement, 05/18/2026. Individual Occupational Requirement (IOR): The 0671 series requires specific education or experience to be met in order to be appointed into a position of this series. All applicants must meet one of the Individual Occupational Requirements listed below in addition to the grade specific requirements. Applicants may qualify based on their experience and/or education as described below: Education: Undergraduate and Graduate Education in a Major study of hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. Transcripts required. OR, Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. You may qualify based on your experience and/or education as described below: Minimum Qualifications: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Analyzing and evaluating administration health care operations by identifying training needs to develop training, reference materials, and implement plans for software packages; Overseeing data validation, automated data processing systems, and reporting activities related to hospital information systems; Designing, preparing, and validating management reports to support budgeting, quality assurance, utilization management, and executive-level planning; Conducting analysis to identify and deliver solutions for areas of improvement of patient demand, workload trends, and bed utilization. Note: Experience must be fully documented on your resume and must include job title, duties, month & year starting and year ending dates AND hours worked per week. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have obtained a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position (i.e., hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration). NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first year (18 semester hours) to be creditable. To determine if you met these requirements, total your qualifying experience as a percentage of the experience required for the grade level; then determine your education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify. For example, an applicant has 9 months of specialized experience equivalent to GS-9 and 2 1/2 years of creditable graduate level education in music. The applicant meets 75 percent of the required experience and 50 percent of the required education, i.e., the applicant has 1/2 year of graduate study beyond that required for GS-9. Therefore, the applicant exceeds the total requirement and is qualified for the position. (The applicant's first 2 years of graduate study are not qualifying for GS-11.) Note: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation.. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.