24-022.P - AP Associate

Job Objective:

Performs routine clerical, bookkeeping, accounting, and administrative work in administering the accounts payable function for the Accounts Payable accounting area of the department.

Essential Job Responsibilities:

• Processes all accounts payable invoices for AFE's and purchase orders; checks invoices for accuracy; verifies account coding; route invoices to department heads for approval; resolves disputes within area of authority and responsibility.
• Prepares manual checks, routes for approval and signature; records in SAP and performs a weekly reconciliation.
• Processes invoices and manages processes that avoids disruptions and late fees.
• Provides timely and good costumer service.
• Process employee expense reports for payment.
• Responds to internal and external telephone calls and e-mails dealing with A/P issues.
• Assists with the review of the A/P Prelist prior to the final check run, as needed.
• Records monthly mileage charges per the established rates for company owned vehicles.
• Assists with preparation of 1099 reporting to the Internal Revenue Service.
• Inputs manual journal entries for reclassification of costs, as needed.
• Process all company credit card accounts by managing receipts for purchases and applying coding for payment.
• Voids checks and reissues as needed.
• Adheres to the company's values - integrity, ownership, urgency, alignment and innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.

Other Job Responsibilities:

• Maintains employee confidence and protects company assets, including intellectual property, by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Performs special projects that require knowledge of accounts payable accounting.
• Mentors other AP Associates.
• Other duties as assigned by management.

Qualifications:

• Five (5) years minimum accounts payable accounting experience.
• Ability to accurately solve problems and a working knowledge in data management including spreadsheet proficiency.
• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
• Ability to complete multiple, diverse tasks of differing priorities.
• Excellent written and verbal communication skills, with specific ability to translate complex operational information into an organized and presentable manner.
• Outstanding administrative and organizational skills.
• Proficiency in the use and application of the following software:
  • Required: Microsoft Office (Excel, Word and Outlook).
  • Preferred: Working knowledge of SAP / oil and gas accounting systems.

Education Requirements:

• Bachelors Degree with specialized course work in general office practices such as typing, accounting, and/or data processing.