Executive Assistant, GS-0301 9/11 DE

Summary The Executive Assistant at the National Science Foundation delivers high-level administrative and organizational support to leadership, managing meetings, travel arrangements, communications, and sensitive projects. This position acts as a confidential liaison and facilitates efficient office operations while managing critical information with discretion. This announcement will close at 11:59 PM ET on the listed closing date, or once 100 applications have been received, whichever occurs first. Learn more about this agency Duties As an Executive Assistant, you will perform the following duties: Serve as a confidential assistant to an executive handling private and/or sensitive information with discretion. Collaborate with senior staff to address business needs and enhance effectiveness by evaluating complex management processes and projects using analytical techniques. Research diverse subjects and analyze data to deliver authoritative information and materials for senior leadership's preparation of reports, policy documents, and speeches. Schedule internal and external meetings for executives, and prepare and distribute meeting materials, including notices, file briefs, agendas, and supporting documentation. Plan and coordinate all foreign and domestic travel, accommodations, and transportation for executives and special guests. Review travel requests and vouchers to ensure compliance with Federal Travel Regulations and NSF policies Work with executives on special assignments and projects of a sensitive and/or high priority nature. Other duties as assigned. Requirements Conditions of employment You must be a US citizen. Selectee will be required to have a background investigation prior to onboarding. Selectee may be required to serve a 2-year trial/probationary period. Additional Requirements: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade/equivalent. You must meet eligibility and qualification requirements within 30 days of the closing date. You must answer all job-related questions in the NSF eRecruit questionnaire and any external assessment that is included. All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full/blocked, you may not receive important communication that could affect your consideration for this position. It is NSF policy that personnel employed at, or Intergovernmental Personnel Act (IPA) individuals detailed to, NSF are not permitted to participate in foreign talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General. NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary. Qualifications To qualify at the GS-9 level, you must possess at least one year of specialized experience equivalent to the GS-7 level in the Federal service providing administrative program support for an organizational executive. OR A master`s or equivalent graduate degree OR 2 full years of progressively higher-level graduate education leading to such a degree OR A combination of post high school education and experience that together meet the qualification requirements for this position Examples of specialized experience for the GS- 9 include: Serving as a personal assistant in a confidential capacity to a senior official Performing management planning, meeting planning, and coordinating and organizing policy activities Performing various administrative duties independently Completing special assignments of a high priority and sensitive nature. To qualify at the GS-11 level, you must possess at least one year of specialized experience equivalent to the GS-9 level in Federal service providing substantive administrative and organizational program support for senior executive leaders OR possess a Ph.D. or equivalent doctoral degree OR possess 3 full years of progressively higher-level graduate education leading to such a degree OR a combination of post high school education and experience that together meet the qualification requirements for this position Examples of specialized experience for the GS-11 include: Speaking for a senior official in informal circumstances, communicating their goals and objectives Independently researching and analyzing various subjects and issues to provide authoritative recommendations to executives Planning and coordinating travel, accommodations, and transportation arrangements for a senior official Experience refers to paid/unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training/experience that translates directly to paid work. You will receive credit for all qualifying experience, including volunteer experience. Education Education may be substituted for experience as described in "Qualifications." If qualifying based on education, you must submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met. Additional information Relocation Expenses will not be paid. Interagency Career Transition Assistance Program (ICTAP) ICTAP and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least "Very Good" on the assessment. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form. Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources Veteran's Preference: If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the VA letter or other required documentation as specified on the SF-15. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This announcement may be used to fill like positions in other organizations within the National Science Foundation. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.