Administrative Assistant

Summary This job opportunity is for an Administrative Assistant, position description D2961000, within the J1-HRO of the New Jersey National Guard. This vacancy announcement is a Title 32, Excepted Service position. The purpose of the position is to provide technical and administrative assistance for programs within the HRO area of responsibility. This support is provided to the Human Resources Officer and the Deputy Human Resources Officer (DHRO). Duties As an Administrative Assistant, GS-0303-7, you will: Maintains the appointment schedule for the HRO and the DHRO Advises the HRO and the DHRO of scheduled appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy. Reviews incoming correspondence, publications, regulations, and directives, which may affect the HRO, or programs within the HRO's purview relative to both the Army and Air National Guard Provides limited technical assistance to Human Resources Specialists within the office and to managers, supervisors, and technicians of the serviced organization for a wide range of human resources matters. Performs duties as HRO Publications Officer. Coordinates with both Army and Air Force publications sources to accomplish ordering, locating electronic publications, updating, and maintaining a current and complete publications library for the HRO Submits work orders for repairs and maintenance on HRO office equipment and facilities. Performs other duties as assigned. Requirements Conditions of employment Compatible military grade and assignment required prior to the effective date of placement. This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard. Applicants who are not currently a member of the National Guard must be eligible for immediate membership. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position. Areas of Consideration: Individuals eligible for membership in the New Jersey AIR National Guard Military Grades: E-4 to E-6 Participation in direct deposit is mandatory May be required to successfully complete a probationary period Federal employment suitability as determined by a background investigation Males born after 31 December 1959 must be registered for Selective Service You may be required to successfully complete a 1- or 2- year probation/trial period to assess performance, conduct, agency needs, public interest, and efficiency. Employment ends unless certified in writing that it advances the agencies interest. Title 32 Dual-Status Positions: Compatible Military Assignments Appointments may require the selected candidate to be assigned to a *military unit* compatible with the full-time Military Technician (Dual Status) position. *Military Unit* -- The unit by which the individual is employed as a Military Technician (Dual Status) employee; or a unit that the individual is employed as a Military Technician (Dual Status) employee to support. (Guidance established by NJ HRO-J1) Qualifications General Experience: Administrative or clerical experience, education, or training which demonstrates the candidate's ability to perform the duties of the position. Experience using computer and automation systems. Specialized Experience: Must have at least 12 months experience in the interpretation and application of regulations, procedures or laws. Experience that provided a working knowledge of administrative functions. Experience demonstrating the ability to advise lower graded employees. Experience working independently and setting priorities with very little supervisory control. Education There are no education requirements for this vacancy announcement Additional information Security Clearance Must be able to obtain a ______Secret Clearance within 1(One) Year of appointment. Or Must have Security Clearance prior to start date of appointment (attach proof of clearance type) Copy and paste the below If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). IF YOU COPY AND PASTE ANY PORTION OF THIS ANNOUNCEMENT, YOUR RESUME WILL BE DISQUALIFIED For Title 32 Dual-Status Positions: Selectee(s) must be within the military grade(s) listed in this job announcement prior to the effective date of placement into the technician position. (Applicant(s) (Enlisted) who are over grade must clearly state, in their resumes, their intentions to willingly take a reduction in grade) Bonuses For Title 32 Dual-Status Positions: Military Bonuses and Student Loan Repayment Program: If you are selected for this position, you should always check with your servicing incentive manager to verify how accepting this position will affect your entitlement prior to considering an offer of employment. Telework The option to telework is subject to the supervisor/branch chief and Director's approval. NOTE: If the individual selected is currently on a Title 10 or Title 32 tour no action can be taken until he/she is released from tour "Our agency supports the Federal Labor Relations Authority (FLRA) policies on labor relations, ensuring that all dual status T-32 technicians can engage with authorized union representation if they choose to do so." Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.