Management Support Specialist

Summary The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo.  This position is located within the Finance Office, Office of Museum Operations, National Museum of American History (NMAH), Under Secretary for Museums and Culture, Smithsonian Institution (SI).  Learn more about this agency Duties The primary purpose of the position is to serve as the focal point for the effective use of purchase requests and service contracts within NMAH, and to provide administrative management support services in the areas of purchasing and record keeping. In this position, you will: Process NMAH purchase requests for a variety of goods and services, including office supplies, lodging for invitational travelers, performers, honoraria, conferences, lecturers, conservation and exhibition supplies and exhibition fabrication. Work with the requestor, assure that purchase card transactions are appropriate and documented; competition is conducted and documented for small purchases; and requests for proposal include all necessary specifications. Reconciles purchase card transactions with purchase logs and reallocates all purchases to appropriate funding codes (source, budget reference, designated code, department ID, account, class & program). Adhere to all Office of Contracting’s Charge Card Program and the Office of Finance and Accounting policies and procedures on purchase card holder responsibilities and purchase order buyer roles within the SI Financial System (ERP) system. Requirements Conditions of employment Pass Pre-employment Background Investigation May need to complete a Probationary Period Maintain a Bank Account for Direct Deposit/Electronic Transfer Males born after 12/31/59 must be registered with Selective Service. Conditions of Employment Qualification requirements must be met by the closing date of the announcement.For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on OPM website. Qualifications Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service.  For this position, specialized experience is defined as 1) Processing purchase orders, contracts and requisitions, and purchase card transactions; 2) Applying procurement regulations, policies, and practices when purchasing goods and services; and 3) Providing proactive customer service. OR Education:   OR Master's or equivalent graduate degree;  OR   2 full years of progressively higher level graduate education leading to such a degree;  OR LL.B. or J.D., if related OR You may qualify by a combination of experience and education.   Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.  Education There is no Basic Education Requirements. Additional information This position is included in the bargaining unit.   Recruitment Incentive: Recruitment incentive(s) may be authorized for this position.  However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period. Note: This statement does not imply nor guarantee an incentive will be offered and paid. Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options. Please see Benefits at https://www.si.edu/OHR/benefits for a complete description. Flexible Spending Accounts - https://www.fsafeds.com/ Health Insurance - http://www.opm.gov/insure/health/index.aspLeave - http://www.opm.gov/oca/leave/index.aspLife Insurance - http://www.opm.gov/insure/life/index.aspLong Term Care Insurance - http://www.ltcfeds.comRetirement Program - https://www.opm.gov/retirement-services/