ADMINISTRATIVE OFFICER

Summary This ADMINISTRATIVE OFFICER is located at Joint Force Headquarters (JFHQ) under the Joint Chief of Staffand is part of the CA JFHQ Protocol. Learn more about this agency Duties THIS IS A T5 EXCEPTED SERVICE, PERMANENT POSITION The primary purpose of the ADMINISTRATIVE OFFICER, GS-0341-12, is to serve as the Command Protocol Officer, with full responsibility for planning, evaluating, developing, coordinating, and personally overseeing all aspects of the protocol program for the CA Military Department (CMD) Adjutant General (TAG). As the primary staff advisor on all protocol matters to TAG, Deputy Adjutant General (DAG), Commander CA ARNG, Commander ANG, Component Chiefs of Staff (ARNG, ANG, Joint Staff), California State Guard (CSG) and geographically dispersed subordinate commands comprised of one Division, fifteen Brigades, five Wings, and three Training Site Installations. Analyzes and evaluates the protocol program to ascertain adequacy, propriety, and completeness and to determine the degree of program accomplishment. Establishes goals and objectives based on the TAGs intent and prepares command policies and procedures governing all facets of planning for official and social events. Leads end-to-end planning, coordination, and execution of large-scale events exceeding 800+ attendees. Manages all on-the-ground operations, ensuring synchronized execution across multiple teams and functional areas. Directs event setup, layout, staging, audiovisual integration, and flow of operations. Develops detailed run-of-show timelines, scripts, seating plans, and contingency plans. Oversees rehearsals and ensures precision execution of all ceremonial elements. Analyzes and evaluates the protocol program to ascertain adequacy, propriety, and completeness and to determine the degree of program accomplishment. Establishes goals and objectives based on the TAGs intent and prepares command policies and procedures governing all facets of planning for official and social events. ???????Plans and executes activities relating to visits of high-level military and civilians, U.S. and foreign dignitaries, and state and federal government officials. Develops comprehensive plans for official and social visits and functions by analyzing and coordinating the key aspects of each event. Formulates highly complex agendas/itineraries requiring tedious coordination, planning and development. Provides advice and assistance to the CMD Leadership and subordinate Directors on matters of protocol, customs, and courtesies of the Army and other services, private citizens, other government and non-government agencies, and other nations. Attends social and official events, as necessary, to supervise activities. Supervises, mentors, and directs protocol staff and support personnel (20+ personnel) during protocol engagements. Provides training on protocol standards, event management, and customer service excellence. Prepares staff to operate effectively in high-tempo, high-visibility environments. The position resides within the infrastructure and support functions of the state National Guard; the incumbent is not subject to mobilization, nor is the work described part of the military mission; and the incumbent does not perform a key advisory or essential administrative role that is inherently military. In addition, the position must meet one of the following: It does not have a comparable military function; the position is required in full-time (civilian) role when the organization, or similar military position, is mobilized to perform continuing post-mobilization functions; or the position requires a skill or competency that necessitates technical expertise or professional qualifications that cannot be readily found in the military structure of the state military force. May make additional selections within 90 days of eligible(s) issuance. Requirements Conditions of employment Recruitment/Relocation Recruitment/Relocation Incentive IS NOT authorized. PCS Relocation Costs IS NOT authorized based on determination that Permanent Change of Station (PCS) move is not in the Government best interest. Participation in direct deposit is mandatory. May be required to successfully complete a one or two year trial period. U.S. citizenship is required. Federal employment suitability as determined by a background investigation. Must maintain proper security clearance. The work may require the incumbent to drive a motor vehicle; if so, and an appropriate valid driver's license is mandatory. Security Clearance: at a minimum a National Agency Check is required prior to position assignment. Qualifications ADMINISTRATIVE OFFICER, GS-0341-12: Must have at least one year of specialized experience, equivalent to at least the GS-11 level, or equivalent pay band in other pay systems in the Federal government. This experience may also have been obtained in the private sector, but must demonstrate that it is comparable to the GS grade indicated. Specialized experience may have been demonstrated by performing duties such as: Analyzing and evaluating the planning of all official/social functions and events, applying a thorough knowledge of analytical and evaluative methods and techniques as well as a thorough knowledge of the principles, methods, practices and techniques associated with the protocol function, and an in-depth knowledge and understanding of national and international rules, procedures, and forums prescribing traditional and diplomatic customs, courtesies and etiquette; Responsible for flawless execution of large-scale events, effective coordination of high-level visits, and ensuring operational readiness of communications and logistical systems supporting leadership and ceremonial operations. Your resume must have complete information: Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position. Part-time or unpaid experience: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment. Qualifications must be met by the closing date: You must meet all qualification and eligibility requirements by 05/06/2026 Education N/A Additional information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). If you are unable to apply online or need to fax a document you do not have in electronic form, please email [email protected] or Fax to 916-854-3439. This is an Excepted Service position. Applicants who currently hold a Competitive Service status and is offered a position with the California National Guard, will lose their Competitive Service status to become Excepted Service. Competitive Service applicants who are Career and have completed the three year service requirement permanent tenure (Block 24 reflects "1") are eligible for lifetime reinstatement rights. Competitive Service applicants who are Career Conditional and have not completed the three year service requirement (Block 24 reflects "2") are eligible for three year reinstatement rights. As a condition of employment, new appointees are required to serve a trial period. Individuals who are initially appointed to a permanent or indefinite position in the CMD must complete a one (1) or two (2) year trial period subject to appointment type (DSMT or T5) and veteran's preference. Trial periods for federal excepted service employees are established under 5 CFR Chapter I, Subchapter A-Part 11. The Fair Chance to Compete for Jobs Act of 2019 (the Fair Chance Act) prohibits Federal agencies and Federal contractors acting on their behalf from requesting that an applicant for Federal employment disclose criminal history record information before the agency makes a conditional offer of employment to that applicant. When it is alleged that an agency employee has violated the requirements, an applicant may submit a complaint, or any other information, to the agency within 30 calendar days of the date of alleged non-compliance with 5 U.S.C. 9202 and 5 CFR part 920 by an employee of the agency. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.