Program Support Assistant (OA)

Summary The purpose of this position is to serve as the primary Program Support Assistant to the Veterans Healthcare of the Ozarks (VHSO) Engineering Service, and to provide administrative support to the varying sections under Engineering. The Program Support Assistant (PSA) collaborates with the Chief Engineering Officer in handling all program support functions for the entire service. Learn more about this agency Duties Duties include but are not limited to: Performs clerical or technical program support for all programs within Engineering Service. Responsible for directing the activities of Engineering Service in the procedural aspects of expediting the work of the office, including workload distribution when necessary to take care of fluctuating deadlines, explaining report requirements and arranging for submission of data to be assembled in a timely manner for expeditious reporting. Collaborates in selection, training, and utilization of clerical staff. Responsible for administrative development of recurring updates of service memorandums and Engineering policies and procedures. Serves as primary/secondary timekeeper. Performs general program support work such as the collection, compilation, research, and/or tracking of data, and program information. Receives telephone and personal callers for Engineering Service, using judgment in handling and/or referring the caller to the appropriate person. Coordinates major committee meetings from the Engineering Management Committee and the Resource Management Committee, which include scheduling and notifying members of meetings, developing agendas, attending meetings, recording and transcribing minutes, and preparing and distributing minutes to committee members. Acts as the primary liaison between Engineering Service and administrative offices outside of the service. Provides a wide variety of administrative tasks within the service such as validating, assisting, advising, and consulting with staff on such matters as personnel, equipment, administrative reports, maintenance, and safety programs. Oversees and reviews the work product for the activities of Engineering Service on all outgoing correspondence and documents prepared for the signature of the Chief for proper coordination, compliance with policy and composition format, obtaining revisions necessary to comply with established criteria. Responsible for directing the activities of Engineering Service in the procedural aspects of expediting the work of the office, including workload distribution when necessary to take care of fluctuating deadlines, explaining report requirements and arranging for submission of data to be assembled in a timely manner for expeditious reporting. Work Schedule: Monday through Friday, 7:30 am - 4:00 pm (subject to change based on the needs of the agency) Telework: VA supports the use of telework to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. Telework eligibility may be discussed during the interview process. Position Description Title/PD#: Program Support Assistant (OA)/PD03160A Physical Requirements: Work is normally sedentary, but includes some walking, standing, bending, and carrying of light items such as papers and books. No special physical demands are required to perform the work. Requirements Conditions of employment You must be a U.S. citizen to apply for this job Subject to a background/suitability investigation Selective Service Registration is required for males born after 12/31/1959 A complete application package; Resume, Transcripts, etc. is required Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes, but are not limited to: familiar with GOVTA and time keeping experience, familiar with experience with purchase order and administrative/clerical tasks, drafting research communication materials, emails, and reports, budget tracking systems, organization, and management of employee files for training, evaluations, certifications, and performance standards. This experience must be supported by your resume to be creditable. Proficiency Requirements: This is an office automation position and in addition to the specialized experience listed above, the applicant must be apply to type 40 words per minute or more. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You will be rated on the following competencies for this position: Computer Skills Customer Service Conscientiousness Education This job does not have an education qualification requirement. Additional information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. A supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Participation in the seasonal influenza program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.