Administrative Specialist

Summary This position is located within Commander, Mid-Atlantic Region, Fleet and Family Readiness Program at Naval Submarine Base New London located in Groton, CT. The purpose of this position is to perform, oversee and coordinate various administrative functions throughout the region. Learn more about this agency Duties Oversees administrative processes by prioritizing and facilitating the flow of work into and from the other offices which may include, but is not limited to verification of IMPAC credit card statements; product research logging and tracking BPA's and purchase orders, preparation of APF and NAF purchase requests, scheduling of training, management timekeeping, etc. Reacts to emergent needs and makes adjustments to assignments to meet operational needs. Produces documents using a personal computer from handwritten or rough draft materials ensuring that the completed documents contain the proper -format, content, grammar, spelling -rand punctuation, including memorandums, instructions, position descriptions, etc. Maintains electronic files of all finished products, and provides via email as directed. Provides limited guidance to program managers on administrative policies, procedures and practices and may represent the business office in administrative matters both within and outside the immediate office. Files documents into an established system or creates new filing system as required. Maintains suspense fife for pending items and initiates follow-up action when necessary. Establishes and maintains files for regional instructions, local standard operating procedures (SOPs) and other pertinent FFRP guidance. Routes incoming mail, reports and documents. Transfers documents between offices, may personally deliver time sensitive and other routine documents directly to the Fleet and Family Readiness Service I Center (FFRSCBL Regional NAF Human Resources Office or other navy facilities as necessary. Works closely with the Program Analyst and Training Specialist assigned to the regional office in organizing and facilitating administrative functions within their designated areas of responsibility. Requirements Conditions of employment Must pass all applicable records and background check. Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment. Must possess and maintain a current driver's license as travel may be required in the performance of duties. Starting May 7, 2025, non-affiliated individuals requesting access will need a REAL ID-compliant driver's license or another acceptable form of identification to access CNRMA Installations. (review required documents section for more information.) Qualifications Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate must possess: Must have a minimum of 2 years documented experience in administrative functions, to include: excellent typing skills, ability to use a persona! computer with specific ability with word processing, spreadsheet, database, and presentation software--Microsoft Word, Excel, Access and PowerPoint strongly preferred. Must possess a thorough knowledge of English grammar, spelling, capitalization, and punctuation. Must be familiar with pertinent accounting procedures, billing processes, purchasing and requisitioning procedures. Must be familiar with document filing and retrieval systems and can accurately maintain filing systems. Must possess excellent written and verbal communication skills. Must be able to complete finished reports and/or presentations with a minimum of corrections. Previously related NAF/APF experience preferred. You must possess excellent personal and customer service skills and be able to provide changes to procedures and new requirements for a variety of management and support staff in a positive manner. Must possess a professional demeanor, create presentations, and successfully field questions from senior management, military command personnel, or customers. Education This position does not have a positive education requirement. Additional information Salary is dependent on experience and/or education. Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. Some positions have special requirements. Selection may be tentative pending the completion of these requirements. Applicants may be required to submit proof of education, participate in medical screening, drug testing, etc. All selections are contingent upon satisfactory employment reference checks. Employment is subject to successful National Agency Background Check. Occupants of this position must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Review our benefits