Administrative Officer

Summary Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities. Duties Responsible for the management of the support function within National Institute of Corrections (NIC)Washington, DC office. Ensures all support activities related to timekeeping, preparation and processing of travel documents, conference planning, solicitation of hotel and meeting space, equipment maintenance, mail processing, correspondence, response to telephone requests for information, and other administrative tasks are completed correctly, in a timely fashion, and in compliance with federal, BOP, and NIC regulations and policy. Collaborates with division chiefs and program staff to identify, prioritize, and meet their support needs. Reviews and revised internally-distributed reports and operations manuals., forms, and correspondence for grammar, spelling, punctuation, sentence structure, clarity, and content accuracy and consistency. Requirements Conditions of employment U.S. Citizenship is Required. See Special Conditions of Employment Section. Selective Service Requirement: http://www.sss.gov Career Transition Programs (CTAP or ICTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must: 1. Meet CTAP or ICTAP eligibility criteria; 2. Be rated well-qualified for the position, scoring at least half of the total possible points for the vacancy KSAs or competencies; and 3. Submit the appropriate documentation to support your CTAP or ICTAP eligibility. NOTE: Applicants claiming CTAP/ICTAP eligibility must complete all assessment questions to be rated under the established category rating criteria. EEO Statement/Policy: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. More information can be found here: https://www.justice.gov/jmd/media/1425556/dl?inline. Qualifications To be considered for the position, you must meet the following qualification requirements: Education: Ph.D. or equivalent doctoral degree; OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. OR Experience: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications required to perform successfully the duties of the position, and must typically be in or related to the position to be filled. Some examples of this qualifying experience are: Experience providing direction and guidance to others and organizing their work to ensure the most effective use of their time and resources. Experience maintaining the calendars of agency management and scheduling appointments and meetings based on priorities involved, prior commitments and other time demands. Experience with the budgetary process, consolidating budget requirements within the office, preparing analyses, comparing requests with amounts available, logging and maintaining files of requests, monitoring the budget and recommending actions to avoid funding deficiencies. Experience in the processes of credit or purchase card transactions; time –keeping for staff; and advanced record retention as dictated by local and national guidelines or policy. Experience with contractual/procurement processes and guidelines to include ethical guidelines and/or boundaries. OR Combination of Education & Experience: Have a combination of education and experience. This experience must have equipped you with the qualifications to perform the major duties of this position as described above. If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities. **Your eligibility for consideration will be based on your responses to the questions in the application.** Education See Qualifications Section for education requirements, if applicable. ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here. Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications. If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty. Additional information Special Conditions of Employment Section: For non-law enforcement positions, the Fair Chance Act prohibits specific inquiries concerning an applicant’s criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint, or any other information, to the agency within 30 calendar days of the date of alleged non-compliance by contacting the EEO Office in the Central Office at [email protected].  Initial appointment to a supervisory/managerial position requires a one-year probationary period. The incumbent is subject to geographic relocation to meet the needs of the agency. Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation. All applicants are subject to, and must satisfactorily pass all screening requirements in relation to National Crime Information Center (NCIC) and credit check. Additional selections may be made if vacancies occur within the life of the certificate. Current Federal Law Enforcement Employees: This is a National Institute of Corrections (NIC) position. Individuals selected for these positions will lose law enforcement coverage and will need to return to a position with "primary" law enforcement coverage to regain coverage. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Summary This job announcement is for employment with the National Institute of Corrections (NIC), an independent federal agency of the U.S. Department of Justice that is administratively positioned within the Bureau of Prisons. NIC serves the nation’s jails, prisons, and community supervision agencies by providing them with training, information services, and targeted technical assistance. NIC staff work directly with federal, state, local, and tribal corrections agencies and community partners to ensure the safe and humane administration of the nation’s correctional system and the advancement of correctional policy and practice. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.