Program Management Specialist (Furniture Program)

Summary This position is located in Architect of the Capitol (AOC), Office of the Chief Security Officer (OCSO), Assistant Director, Administrative Services Division. The Program Management Specialist serves as a subject matter expert responsible for planning, directing, coordinating, evaluating and improving the full lifecycle furniture program across the division. Learn more about this agency Duties The Program Management Specialist (Furniture Program) work includes strategic program development, management of major furniture procurements and installations, optimization of furniture assets, and ensuring compliance with federal standards and agency policies. The position directly influences workspace effectiveness, cost control, asset accountability and customer satisfaction across the agency. Provides administrative expertise for space planning, client coordination, and development of procurement packages associated with furniture and other facility and security service contracts.  Develops client needs assessments of new furniture procurements, plans and prepares budgets for furniture life cycle replacement and monitors a log of space management. Serves as the primary point of contact and subject matter expert for furniture-related projects, vendor inquiries, liaising between AOC and clients, GSA representatives, architects, designers, manufacturers, and installation contractors. Serves as the recognized subject matter expert on furniture lifecycle management.  Oversees the planning and execution of major furniture projects, including workspace reconfiguration, relocation support, renovation-driven procurement and bulk replacement initiatives. Provides authoritative guidance on furniture procurement strategies, including requirement structuring, technical specifications development, independent cost estimates and source selection planning. Uses the Financial Management System to set up procurements, modifications and requisitions. Keeps current on AOC procurement policies and guidelines. Runs various budget information reports as requested and provides data to the supervisor who uses it for analysis and preparation of budget status reports. Develops forms, spreadsheets, and other record keeping or tracking instruments improve efficiency and control of documents, correspondence or other information. Serves in the capacity of Cardholder of the Government-wide Purchase Card. Responsible for safeguarding the purchase card and account number and ensuring the card is properly secured. Reconciles the monthly statement and forwards the reconciled statement to the Approving/Certifying Official as directed. Complies with ethical and regulatory program requirements applicable to cardholders making purchase card purchases. Uses advanced functions of a wide range of office automation software to perform such tasks as preparation of reports and briefing documents, maintenance of fiscal records and tracking the status of important projects assigned to the office. Performs other related duties as assigned. *Duties quoted at GS-12 level; If selected at the GS-09 or GS-11, candidate will have non-competitive promotion potential to the GS-12.*  This is a career ladder position description; the assignments are progressively more difficult and with less supervision until the full-performance level is reached. Requirements Conditions of employment Appointment subject to background investigation and favorable adjudication. “To be employed by the Architect of the Capitol in a paid position, an individual must meetone of the categories below: A citizen of the United States; A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B); A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or A person who is currently an officer or employee of the Government of the United States.” Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications. Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year (52 weeks) of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance. To qualify at the GS-09 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-07 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: Coordinates administrative aspects of office moves, office construction, and other facility improvements including furniture and short-term storage. Preparing letters, and reports and datasheets related to supply and purchasing of an administrative nature; and Utilizing purchasing regulations, methods, procedures and business practices to make purchases involving specialized and commercial items and services. OR Have a Master's or equivalent graduate degree or at least 2 full years of progressively higher level graduate education leading to such a degree. To be qualifying, the higher-level graduate education must be in a major field of study with course work directly related to the work of this position; OR; Have an equivalent combination of the above specialized experience AND higher level graduate education that meets 100% of the qualification requirements for this position. To qualify at the GS-11 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-09 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: Utilizing knowledge of architectural, electrical, and furniture component plan requirements and specifications;   managing space, equipment, and workload planning; and evaluating client needs on equipment and property use and providing recommendations on facility and design plans. OR Have a Ph.D. or equivalent doctoral degree or at least 3 full years of progressively higher level graduate education leading to such a degree or an LL.M. To be qualifying, the higher-level graduate education must be in a major field of study with course work directly related to the work of this position; OR; Have an equivalent combination of the above specialized experience AND higher level graduate education that meets 100% of the qualification requirements for this position. To qualify at the GS-12 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-11 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: Utilizing knowledge of federal procurement and property management regulations and space planning standards; Using automated systems to manage inventories, procurements and other contracting data; and Evaluating client needs on equipment and property use and providing recommendations on facility and design plans. Additional information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit http://www.opm.gov/veterans/html/vetguide.asp#6.If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtmThe Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.All application materials become the property of the Architect of the Capitol. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.