Purchasing Agent (Office Automation

Summary About the position: This position is Non-Appropriated Fund (NAF) and is located at the Resource Management NAF Accounting Office. It offers 40 guaranteed hours per week, as well as many other benefits and entitlements, such as 401K, Health & Life Insurance Coverage. Learn more about this agency Duties The primary purpose of this position is to: (1). Acquire a wide range of standard equipment, supplies, or services typically described through open-market procedures or through orders against established contracts using simplified acquisition procedures. Reviews purchase requests from activities in terms of compliance with administrative requirements and adequacy of information, including item description, minimum allowable purchase quantity, availability of funds and estimated cost. Coordinates with requesting office to obtain or provide additional information and identifies when separate requests may be consolidated. (2). Determines procurement source; local, Air Force Non-Appropriated Fund Purchasing Office (AFNAFPO) or the Servicing Contracting Office (SCO). Determines procurement method based on such factors as procurement history, urgency of need, estimated cost, and applicable directives. Prepares requests for quotation to obtain quotes for small purchases and contracts. Prepares documentation for award. Issues purchase/delivery orders, Blanket Purchase Agreements (BPAs) (priced and unpriced), Individual Service Contracts, Concessionaire Contracts, and other contracts and agreements within limits of contracting officer's warrant. (3). Responsible for post award administration. Administers contracts, orders, agreements, and modifications, including follow-up. Gathers, monitors, and maintains data related to purchasing, prepares reports and responds to inquiries. Use automated systems to input purchase requests, issue orders, request for quotations (RFQ), and other purchasing associated information. Coordinates, oversees and provides training for IBPS (Internet Based Purchasing System). (4). Installation Program Coordinator (IPC) for NAF Purchase Card Program. Coordinates, oversees and provides training for the VAT (Value Added Tax) relief for eligible customers. (5). Responsible for answering questions and verifying customer quotes are within regulation for VAT relief purchases. Distribute VAT relief checks for eligible customers. Process payment transactions via cash, checks and credit cards. Daily: balance total cash in drawer and compare/verify with sales receipts and monies collected from VAT check sales, prepare deposit slips. (6). Submit daily VAT financial paperwork to agency and NAF accounting office. (7). Maintain customer records of VAT purchases. Administer and monitor the Private Organization Program. May be required to operate a government vehicle to make official site visits. If interested in this position, please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12946408 Requirements Conditions of employment Must possess skill in dealing with customers and the public. Must possess basic computer skills, basic word processing procedures and function keys to support office operations and produce a variety of documents such as form letters, entering data into a predefined spreadsheet or database. Must be familiar with personal computer applications such as Windows, MS Word, Excel, Access, and the Internet. Skill in typing; a qualified typist is required. Ability to communicate effectively, both orally and in writing. In addition, must have specialized knowledge of procedures and techniques relating to the purchase of a wide variety of commercial as well as some technical item of price evaluation techniques to assess price and established references. This position requires the incumbent to complete a background investigation with favorable results. This position requires a valid driver's license. Qualifications Who May Apply: Open to everyone*. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 05/11/2026. Business Based ActionFamily Member PreferenceMilitary Spouse PreferenceOutside Applicant VeteranSpouse/Widow/Parent of VeteranTransition Hiring Preference *The area of consideration for this vacancy announcement is citizens, permanent residents, and legal residents of the United States (US) who reside within the local commuting area (60 mile radius) of RAF Alconbury, United Kingdom (UK), or will do so within the next 30 days. Permanent and legal residents of the US must be citizens of a NATO country, unless authorized to reside in the UK as a dependent of an employee who serves in support of the US Visiting Forces. Eligible applicants must possess a US-issued social security number and be able to provide documentation proving residency status in the UK. Applicants cannot be 'ordinarily resident'. A person is considered to be 'ordinarily resident' if they have resided in the United Kingdom (UK) for more than 366 days without an affiliation to the US Visiting Forces. Time spent in the UK as an employee, or dependent of an employee, of a US agency serving and supporting the US Visiting Forces (i.e., active duty military, federal civilian, AAFES, Red Cross, one of the contract universities, a military banking facility or federal credit union, or US government contractors) is not counted toward being 'ordinary resident'. In accordance with the Status of Forces Agreement between the US and the UK, British citizens may not apply for US NAF positions; however, they may be eligible to apply for local national positions on base. Dual US/UK citizens may apply for US NAF positions if they have a valid US passport. In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience (MUST BE SUPPORTED IN YOUR RESUME): Progressively responsible experience which provided general knowledge of procedures, regulations, and practices common to a DoD Services or Force Support purchasing program; AND Experience applying knowledge of solicitation and purchasing methods to make purchases under established contracts and standardized specifications or standards of work.; AND Experience implementing price evaluation techniques to assess price rationale; AND Experience using computers and computer programs to support office operations and produce documents, reports, and other products; AND Must be skilled in typing and using various computer applications. Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify. Additional information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit. Probationary period may be required. Selection is subject to restrictions resulting from hiring preferences and priority consideration eligible. Additional selections may be made from this vacancy announcement for up to 60/90 days after the closing date. Multiple positions may be filled from this announcement. Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest. LQA is not authorized. Post Allowance is authorized. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, travel restrictions, screening testing, and restriction from the workplace. Information on COVID-19 vaccination requirements may be found at: https://www.saferfederalworkforce.gov/faq/vaccinations/. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Review our benefits