Administrative Support Assistant

Summary Explore a new career with the BLM - where our people are our most precious resource. This position is located in Bishop, California. Visit Bishop, CA for information about the surrounding area. We expect to fill one vacancy, however, more positions may be filled if funds become available. Learn more about this agency Duties Prepare, edit, and finalize correspondence for office supervisors and managers. Disseminate correspondence to appropriate personnel and track and maintain records of it. Assist property management officials and/or property specialists to ensure accuracy of ownership and custody of all personal property. Assist with maintenance of office equipment. Serve as collections officer. Prepare appropriate receipts, records and tracking forms. Deposit monies in strict accordance with department of Treasury instructions. Assist local application/database administrator in performing tasks such as resetting passwords and providing training and assistance to users. Provide assistance in the completion of records reviews, inventories, and dispositions in accordance with records schedule. Process daily incoming and out-going mail, including material transmitted electronically. Date, route stamp and deliver incoming mail; assemble and mail out-going material. Provide general information concerning office(s) operations to the public both orally and in writing. Contact may occur though telephone, email, and in person. Respond to inquiries directly or refer individual to the appropriate staff member. Requirements Conditions of employment U.S. Citizenship is required. Be sure to read the 'How to Apply' and 'Required Documents' Sections. You cannot hold an active real estate license: nor can you have an interest or hold stocks in firms with interest in Federal Lands. Direct Deposit Required. Appointment will be subject to a favorably adjudicated background/suitability investigation/determination. Your resume must contain enough information to show that you meet the qualification requirements as defined in the announcement. In addition, your responses to the questions must adequately reflect in your resume. Requires that you possess and maintain a valid state driver's license while employed in this position. Qualifications In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements - please be sure to include this information in your resume. No assumptions will be made about your experience. Specialized Experience For GS-5: You must possess one (1) year of specialized experience equivalent to at least the GS-4 grade level. Examples of specialized experience may include: Experience performing clerical administrative duties such as processing mail, drafting correspondence, performing records management; computer software knowledge or experience in data entry, and customer service. OR 4 years of education above high school. OR Have a combination of education and specialized experience. For GS-6: You must possess one (1) year of specialized work experience equivalent to GS-5 level. Examples of specialized experience may include: Utilize an automated time and attendance system for reporting. Communicate with customers to answer questions and disseminate and explain information. Coordinate procurement of materials, supplies and services for a department. Research, collect, compile data and statistical information for reports and presentations in support of staff members. For GS-7: You must possess one (1) year of specialized work experience equivalent to GS-6 level. Examples of specialized experience may include: Provide administrative and office support services, to include budgeting, purchasing, data processing and file management. Prepare travel arrangements for staff. Establish and maintain files in accordance with regulations. Prepare and review correspondence using software applications as electronic mail, desktop publishing, spreadsheets, databases, and presentations. Combination of Education and Experience: You may meet qualifications requirement for this position with an equivalent combination of specialized experience and appropriate undergraduate education. Graduate level education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You must meet all qualification requirements by the closing date of the announcement. Physical Demands: The work is typically sedentary. Some work may require periods of walking, standing, bending, or driving a motor vehicle. May frequently lift relatively light boxes, materials and supplies and/or carry file folders, copied materials, books, and other similar materials. Work Environment: Work is typically located in an adequately lighted, heated, and ventilated office environment. Work environment may involve everyday risk or discomforts that require normal safety precautions typical of such places as offices, mail distribution centers, meeting and training rooms, libraries, or motor vehicles. Education Applicants may qualify for these positions based on experience, education, or an equivalent combination as described in the Qualifications section of this announcement. As a general rule, education is not creditable above GS-5; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position. If using education to qualify, you must submit copies of all transcripts or a list of college courses that include hours and grades from an accredited U.S. college/university. See Required Documents section for more information. Additional information DOI uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit E-Verify. Career Transition Assistance Plan (CTAP)/lnteragency Career Transition Assistance Program (ICTAP): These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well qualified for the position with a score of 85 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: CTAP or ICTAP Males born after 12/31/59 must be registered for Selective Service Travel and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee. This position is not eligible for Telework. All positions may not be filled or they may be filled at different times depending on budget, hiring needs, and requirements. These positions are temporary and are expected to last for up to 6 months. These positions have no promotion potential, if you want to be considered for a higher grade you must apply for the higher grade. If selected from this announcement you may be rehired for identical positions without further competition based on work needs, funding, or any other condition of employment. If selected from this or a similar competitive, seasonal announcement, your appointment may be creditable for consideration under PL-114-47, Land Management Workforce Flexibility Act (LMWFA)?. The Act allows certain individuals, who have or had time-limited appointments at land management agencies, to compete for any permanent position in the competitive service under "internal" merit promotion procedures. For more information, see the section under Eligibility, which starts with Question #15 (Q15. Who is eligible for appointment under these provisions?). Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the page for Requesting a Reasonable Accommodation for Online Assessments here: USA Hire Reasonable Accommodation Request Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.