SECRETARY (OA) (TITLE 5)

Summary This National Guard position is for a SECRETARY (OA) (TITLE 5), Position Description Number T5100000 and is part of the FL HQ 101 AOG, National Guard. Duties As a Secretary (OA), GS-0318-07, you will prepare a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Routinely composes non-technical correspondence, such as office procedures, requests for information concerning the organization's programs, letters of acknowledgment, commendation, or notification. Develops standard or form letters for responding to inquiries and requests for information. Prepares one-of-a-kind reports from information in various documents, reading correspondence and reports to identify relevant items. Proofreads/edits correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format. Independently consolidates and finalizes information for various reports in accordance with established reporting procedures and informs supervisor of important matters and deadlines. Anticipates need for information, gathers and summarizes information from files, and prepares material/documents for supervisor's use in responding to inquiries, recognizing which information is, or is not, relevant to issue at hand. Explains reporting requirements and arranges with subordinate officials for the collection and submission of data. Signs routine correspondence of a non-technical nature in the supervisor's name or in own name as secretary to the supervisor. Requirements Conditions of employment Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period. Incumbent must possess or be able to acquire the appropriate level security clearance for this position. Enrollment in Direct Deposit is mandatory. May be required to successfully complete a probationary period. Qualifications AREA OF CONSIDERATION: This position is in the Excepted Service "under the authority of?Title 5, P.L. 114-328, Sections 932 and 1084 (FY17 NDAA)", and is open to US citizens interested in helping the Department of the Air Force meet our mission requirements as a Secretary (OA). PCS:Permanent Change of Station (PCS) MAY be authorized. Authorization for payment of PCS expenses will be granted ONLY after determination is made that payment is in the best interest of the Florida National Guard. Recruitment / Relocation: Incentive MAY be authorized. ONLY after determination is made that payment is in the best interest of the Florida National Guard. FLNG BUS Code 8888: This position is "excluded" and ineligible for labor organization representation. GENERAL EXPERIENCE: Must have experience, education, or training performing any combination of the following tasks: typing (letters, forms); general clerical (answering the telephone, receiving visitors, composing correspondence, filing, reviewing outgoing correspondence for grammar, format, etc.) stenographic (taking and transcribing shorthand). Experience using computer and automation systems. SPECIALIZED EXPERIENCE GS07: Must have at least one year of specialized experiences at the GS-05 level or the equivalent which provides knowledge and/or experience prepares a wide variety of recurring and nonrecurring personal and executive correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Experience reviews and processes incoming and outgoing correspondence, reports, and other materials submitted for the Commander's signature. Experience receiving telephone calls, greets visitors and ascertains the nature of the calls or visits, screening those that can be handled without supervisor's help. Experience maintaining supervisor's calendar, coordinates meeting arrangements, and schedules meetings and/or conferences including those involving staff from outside the immediate office. Experience using advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Education If you are using Education to qualify for this position: You must provide transcripts or other documentation to support your educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position. Additional information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx). Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.