FINANCIAL ASSISTANT

Summary About the position: This position is Non-appropriated Fund (NAF) and is located at the Resource Management, Yokota AB, Japan. This is Regular Full-Time position, 40 hours per week. Learn more about this agency Duties Under the supervision of the Resource Manager, performs a full range of administrative and clerical office support functions and acts as advisor on issues relative to the administrative process and procedures for others in the FSS. These duties include planning, tracking, and logging all meetings, appointments, calendar events, mail log items, MOAs, and Ols. May be assigned to provide administrative assistance throughout the squadron. Serves as the NAF AO Peard holder and may make purchases on behalf of other activities in the organization. Serves as Records Manager (FARM) and custodian for the flight and provides advice on maintenance and disposition of all records. Reviews/Updates Operating Instructions annually. Serves as the Private Organization (PO) Coordinator and provides support and oversight, for all Private Organizations on Yokota AB from establishment through dissolution. Performs PO duties as required in accordance with AFls, other instructions, and policies. Reviews, processes, and coordinates fundraiser requests with the base legal office and ensures approval of permits prior to events. Reviews organizational documents including PO request for authorization to operate on the installation, constitutions and by-laws, meeting minutes and insurance requirements. Provides training for new PO officers. Uses Access database to document and track all PO requirements. Ensures Resource Manager receives all PO financial reports and other required documentation in a timely manner for annual review. Takes action to suspend PO activities for POs that are delinquent on paperwork. Performs administrative and financial work in support of the Force Support Squadron. Serves as backup to Central Cashier; observes slot machine harvests; gathers data, compiles records, prepares reports, for internal and external audits for review; offers suggestions for improvements and prepares documents in appropriate format for distribution, includes required information and explains reporting procedures and requirements; and prepares narrative information for analysis reports. Responsible for annual review, corrections and calculations of NAF MOAs for personnel reimbursements. Must be routed for approval NTL 31 July each year for Wing CC approval. Responsible for all accounting entries associated with NAF MOAs as well as preparing all documents for monthly reimbursement from DFAS. Independently serves as the squadron's base NAF payroll liaison specialist. Responsible for processing timely replies to AFSVA for pay adjustments and time validations and for ensuring managers approve all time cards prior to weekly deadline. Ensure timely processing of all related time and leave records. Responds to questions relating to civilian payroll, time and attendance reports, master pay or leave records, and time keeping systems. Manually computes or reconstructs retroactive adjustments to determine amount of underpayment and/or overpayment. Resolves problems and determines proper procedures for disbursing underpayment, retroactive payments, and/or collecting overpayments. Traces and identifies sources of errors, identifying proper procedures or corrections required and provides advice and guidance to timekeepers. Coordinates with centralized payroll office and activity timekeepers for corrections. Extracts data from the AF Services Financial Management System and prepares a variety of payroll reports, providing wage and separation information for unemployment or workers' compensation. Provides support on payroll inquiries for activity managers, the personnel and centralized payroll offices. Conducts Time Management and Payroll system training for activity time-keepers and supervisors. Actively participates in the establishment and maintenance of payroll programs and timekeeping systems. Creates electronic records for paper documentation by scanning and shreds documents upon completion. Performs other related duties as assigned. If interested in this position please preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12951713 Requirements Conditions of employment This position requires the incumbent to complete a background investigation with favorable results. The incumbent must be a U. S. Citizen or legal U. S. residents residing within the commuting area of Yokota AB. Qualifications Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 05/13/2026 The Area of Consideration for this vacancy announcement is US Citizens and legal US residents within the commuting area of Yokota AB, Japan. Legal US residents must possess a social security number and be citizens of a NATO country. Must be able to provide documentation proving residence status overseas. Business Based ActionFamily Member PreferenceMilitary Spouse PreferenceOutside Applicant VeteranSpouse/Widow/Parent of VeteranTransition Hiring PreferenceIn order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Must be able to demonstrate or show experience which provided a high degree of attention to detail and strong communication skills. Must be able to communicate effectively both orally in writing. Demonstrated ability to analyze a wide variety of documents to ensure correctness and compliance with regulatory guidance. Should have intermediate to advanced knowledge of administrative regulations, practices, and procedures, and the ability to work in support of accounting, budget, financial, and fiscal operations. This experience should also indicate the ability to perform satisfactorily at the grade level of this position. Knowledge of internal control principles and policies is desired. Knowledge and skill to recognize the parameters of the problems involved in assignments, to collect necessary information, establish the facts, and take and/or recommend actions based on interpretation of guidelines. Education may be substituted for experience if there are no minimally qualified candidates. Must satisfactorily complete a Tier 1 background investigation. Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution in order to qualify. Additional information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal affiliation. All Federal NAF employees are required by PL 104-134 to have salary payments made by electronic funds transfer/direct deposit. Probationary period may be required. Selection is subject to restrictions resulting from hiring preferences and priority consideration eligible. Additional selections may be made from this vacancy announcement for up to 60/90 days after the closing date. Multiple positions may be filled from this announcement. Payment of Permanent Change of Station (PCS) costs is not authorized based on a determination that a PCS move is not in the Government's interest. LQA is not authorized. Post Allowance is authorized for Regular Full Time employment category. This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force. Applicants must be able to provide a REAL ID or present a combination of source identity documents authorized to facilitate access to the installation. Please contact the servicing HR Office with any questions. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Review our benefits