Staff Assistant

Summary The Staff Assistant is in the office of the Architect of the Capitol and is a key role which directly supports the Architect and Deputy Architect of the Capitol. This position will help establish and maintain the continuity for the Office of the Architect (OA), manage the daily administrative actions, and coordinate assigned projects. The Staff Assistant will serve as the trusted and confidential advisor that will take initiative to improve processes and procedures with little or no guidance. Learn more about this agency Duties In this prominent role, the Staff Assistant will possess the highest degree of diplomacy, resourcefulness and discretion in a rapidly evolving, customer-centric environment.  The Staff Assistant will leverage their organizational and analytical skills to thrive in this role and provide support through additional responsibilities that include: Designing, planning and conduct research on complex administrative issues under the guidance of an OA leader. In addition, screens inquiries, establishes suspense dates and refers to appropriate offices for response/resolution. Developing and maintaining relationships with AOC, Congressional Staff and external partners to manage projects and ensure projects are completed in an efficient manner. Creating or revising administrative standard operating procedures (SOPs) to support the operational workflow of the office. In addition, research and compile data and information to support the development of policies, procedures or reports. Coordinating external and internal meetings to ensure participants have the necessary details regarding the time, location, parking, and briefing materials and ensuring that senior staff members are briefed on matters to be considered before all meetings. Working collaboratively with the Chief of Staff and Deputy Chief of Staff, the Legislative Affairs Director and other stakeholders to create communication products that are accurate, formatted appropriately, are quality reviewed and disseminated on time.  Managing the Architects and/or the Deputy Architect schedule to include establish priorities, arranging commitments, rescheduling commitments or arranging for a representative to attend in the Architect’s stead. The ideal candidate is an energetic and politically savvy professional driven by common agency goals to help accomplish great things.  A dependable self-starter able to take initiative behind the scenes to improve processes and procedures and handle confidential matters with discretion.  A bachelor’s degree is desirable. Requirements Conditions of employment Your resume and question responses must demonstrate the job-related KSAs. You must meet the definition of specialized experience. A citizen of the United States;A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); orA person who is currently an officer or employee of the Government of the United States. Qualifications You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position.  You must meet all eligibility and qualifications requirements by the closing date of the job announcement.  Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions.  It is available for your review on the OPM web site at OPM qualification standardsSpecialized experience: Is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled.Candidates for the GS-12 grade level must have at least 52 weeks of specialized experience equivalent to the next lower grade level (GS-11) in the Federal service.Specialized experience for this position is defined as the following: (1) Providing high-quality administrative support to senior executives within a fast-paced team environment with changing priorities; (2) Researching, compiling and analyzing information to generate technical and management reports on a variety of topics; (3) Developing written communication products tailored to a variety of audiences; (4) Managing ongoing projects and related activities; and (5) Performing high-volume calendar management, travel scheduling, booking and organizing events. Candidates for the GS-13 grade level must have at least 52 weeks of specialized experience equivalent to the next lower grade level (GS-12) in the Federal service. Specialized experience for this position is defined as the following: (1) Providing high-quality administrative support to senior executives within a fast-paced team environment with changing priorities; (2) Researching, compiling and analyzing information to generate technical and management reports on a variety of topics; (3) Developing written communication products tailored to a variety of audiences; (4) Implementing and managing multiple or ongoing projects and directing related resources and activities; and (5) Performing high-volume calendar management, travel scheduling, booking and organizing events. Education No educational requirements. Additional information Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System.  If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information. DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC’s suitability assessment, a candidate tentatively selected for a position is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test. The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol. The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. Moving expenses are not authorized. Relocation expenses are not authorized. Probationary Period- Selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency. This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol. All application materials become the property of the Architect of the Capitol. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. A variety of health insurance plans; retirement system with investment options; paid holiday; paid sick and annual (vacation) leave; life insurance; incentive systems; subsidized transportation; training and development opportunities, etc. The Architect of the Capitol offers eligible employees opportunity to participate in the Student Loan Repayment Program. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.