Executive Assistant

Summary As an Executive Assistant, you will provide high level executive administrative support and provide a wide variety of technical and non-technical work to fully support the Executive Director. The Executive Assistant acts in a confidential capacity and performs specialized duties with responsibility for processes, projects, questions, and problems within the Office of the Executive Director. Duties The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties and will receive training to help you grow in this position. Participate in the highly visible activities of the Board, particularly the periodic Board meetings. Coordinates the agenda for each meeting and oversees preparation of all materials associated with planned agenda items. Materials include such information as current rule making activities, project status reports and memos, contracts, and budget items. Consolidates materials into easily used workbook formats. Gives consideration to the individual preferences of the Board Members and customizes agenda materials upon request. Coordinate and schedule meetings, conferences, and appointments. These meetings, conferences and appointments may be virtual or on-site. Makes necessary arrangements such as location, time, contacting participants, and ensuring all required materials are provided. Informs requestor of conflicts, reschedules appointments when it is clear that all parties will not be able to make all commitments, and contacts other people to attend meetings when necessary. Accompany the Executive Director to internal and external meetings and events; records meeting minutes and provides executive and administrative support. Documents and follows-up on action items resulting from each meeting keeping the Executive Director informed of progress. Requirements Conditions of employment Key Requirements: Must be U.S. Citizen or U.S. National A one-year probationary or trial period may be required. Must successfully complete a background investigation. Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency. Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Obtain and use a Government-issued charge card for business-related travel. Qualifications You must meet the following requirements by the closing date of this announcement. Specialized Experience: For the GS-11, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized Experience for this position includes: Coordinating and planning administrative functions such as troubleshooting office support issues, scheduling meetings and conferences, controlling correspondence, and appointment calendars for management; AND Researching and interpreting information needed to prepare reports and responding to requests for information. OR Education: You may substitute education for specialized experience as follows: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. OR Combination: You may qualify with a combination of experience and education. To combine education and experience, your total qualifying experience is calculated as a percentage of the experience required for the grade level. Then, your education is calculated as a percentage of the education required for the grade level. The two percentages are added together. The total percentage must equal at least 100 percent to qualify for that grade level. Only graduate level education in excess of the first 36 semester hours (54 quarter hours) may be combined to be considered for qualifying education. This opportunity is also open to Status Candidates under Announcement 26-AB-12903906-MP. Please refer to that announcement for details on open period, eligibility, and how to apply. The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume. Education This job does not have an education qualification requirement. Additional information OTHER INFORMATION: We may select from this announcement or any other source to fill one or more vacancies. This is a non-bargaining unit position. Our comprehensive benefits are very generous. Our benefits package includes: - Challenging work, opportunities for advancement, competitive salaries, bonuses and incentive awards. - Eleven paid holidays, 13 days of sick leave, and 13 to 26 days of vacation time each year. - Access to insurance programs that may be continued after you retire. - A wide choice of health insurance plans, coverage for pre-existing conditions, and no waiting periods. We pay a substantial amount (up to 75%) of the health insurance premiums. - A retirement program which includes employer-matching contributions. - Learn more about Federal benefits programs at: USAJOBS Center - Benefits The Fair Chance to Compete for Jobs Act prohibits specific inquiries concerning an applicant's criminal or credit background unless the hiring agency has made a conditional offer of employment to the applicant. An applicant may submit a complaint, or any other information, to the agency within 30 calendar days of the date of alleged non-compliance by contacting: India Thomas - [email protected] Optional Essay Questions: Applicants may choose to respond to four short essay questions (200 words max each) to help us better understand your alignment with the agency's mission. These responses are optional and will not affect the applicant's eligibility. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.