ADMINISTRATIVE SPECIALIST (BEHAVIORAL HEALTH) NF-03 RFT (LOCAL COMMUTING AREA ONLY)

Summary Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. Learn more about this agency Duties Coordinates and performs a wide variety of responsible administrative functions in support of the Behavioral Health program functions.  Organizes flow of operational program processes in an office environment.  Establishes status of actions on numerous projects and program operations.  May serve on a variety of advisory committees.  May be delegated signatory authority for selected administrative matters.The Administrative Specialist serves as the initial point of contact for Behavioral Health programs, greeting clients and gathering brief personal data to assist in identifying immediacy of need and scheduling appointments. They will create and maintain client files as well as files pertaining to office procedures, quality assurance, and accreditation requirements.Advises staff on development and implementation of local administrative directives and procedures.  Assists in the development of internal policies, procedures and work methods affecting administrative management operations and overall functioning of the Behavioral Health programs.  Ensures compliance by managers and supervisors by reviewing and revising studies, reports, utilizing naval correspondence for accuracy and format.  Collects, compiles and organizes information and data to meet administrative requirements.  Facilitates methods for automated reports and correspondence and prepares correspondence and drafts instructions in support of Behavioral Health Supervisors and Behavioral Health Director.  Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.  Manipulates data to meet presentation and report requirements.  May be responsible for purchase card, completion of purchase orders, and electronic purchase requests (EPR).The Administrative Specialist will maintain stock of office supplies, prepare materials for briefs, trainings, and special events, and will monitor and distribute personnel actions regarding training notices. Duties may include making arrangements for special events.Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly.  Alerts the higher-level supervisor, or proper point of contact for help when problems arise.  Adheres to safety regulations and standards.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.  Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.Performs other related duties as assigned.  This is a white-collar position where occasional lifting up to 20 lbs may be required. Requirements Conditions of employment See Duties and Qualifications EVALUATIONS: Qualifications MINIMUM QUALIFICATIONS:  1. Three years experience that demonstrates broad knowledge of administrative practices and principles.  2. Skill to organize and coordinate multiple high visibility projects simultaneously.  3. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.  4. Skill to operate a personal computer, and associated peripheral equipment and software. 5. Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies.  6. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.Please include MONTH/YEAR and HOURS per week for all previous work experience listed on the resume. If there is no indication of time in position, we will credit the minimum. Additional information GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:•      Stability of Federal Civilian Service•      People with passion for doing work that matters•      Quality of Work Life Balance•      Competitive Pay•      Comprehensive Benefit Packages•      Marine Corps Exchange and Base Facility Privileges Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.