Confidential Assistant

Summary This position is located in the Researcher and Collections Services (RCS) Service Unit of the Library Collections and Services Group (LCSG). The position description number for this position is 436987. The salary range indicated reflects the locality pay adjustment for the Washington, D.C., Metropolitan area. This is a non-supervisory, non-bargaining unit position. Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement. Duties Within the Library Collections and Services Group, provides administrative and operational support to the Associate Librarian for Researcher and Collections Services (AL-RCS). Serves as a central point of contact for the AL-RCS executive, communicating frequently with other LCSG senior leaders, directors, chiefs, supervisors, and senior leaders throughout the agency. Works closely with other LCSG confidential assistants to arrange schedules and prepare for meetings and travel. Collaborates with special assistants and other service unit staff on assignments, projects, programs and critical operational responsibilities. Initiates, establishes, and maintains professional relationships with all staff, in LCSG and throughout the Library, to share resources and information and effectively serve the Library’s best interests. Ensures that complete and confidential records are maintained for the activities in which the executive is involved. Carries out a broad range of special, confidential, and/or sensitive tasks and assignments on behalf of the executive which involve administrative, policy, or operational matters. Manages administrative processes for the office of the Associate Librarian for Researcher and Collections Services, such as task management, routing documents for signature, calendar management, email correspondence, and meeting and travel arrangements. Manages information in written materials to ensure consistency and accuracy of sources of data. Gathers background information and provides the executive with materials needed to prepare for meetings and respond to inquiries related to the Service Unit goals. Prepares final-form written materials in various formats, collecting, synthesizing and reviewing technical content for accuracy and thoroughness. Provides advice and guidance on various issues concerning the executive’s administrative or operational workflows. Prepares guidance from management officials based on analyses of interrelated issues of effectiveness, efficiency, and productivity of substantive mission-oriented programs. Advises LCSG management officials on the status of policy questions and initiatives currently being considered by the executive and on the executive’s interpretation of policies. Provides expert analysis and advice on complex program issues based on operations and changing program requirements and identifies relevant issues. Collects relevant information from many varied sources, some of which are difficult to access. Researches, coordinates and compiles information on variety of program data for briefing materials, talking points, and meeting report outs. Produces written materials in various formats (documents, presentations, online collaboration tools). Researches, gathers, and compiles information on a variety of programs for briefing materials, talking points, annual or quarterly reports, and statistics. Identifies, and analyzes complex issues or problems impacting administration and operations in major agency organizational components, such as a service unit-wide system. Makes recommendations for and coordinates resolutions and improvements. Requirements Conditions of employment Conditions of Employment Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment. Qualifications Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision. Ability to provide executive support.** Ability to exercise judgement. ** Ability to write to an executive audience.** Ability to present information.  Ability to employ systems thinking. Ability to communicate effectively other than in writing. Education This job does not have an education qualification requirement. Additional information Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade. The Library of Congress is an equal opportunity employer.  Applicants must submit a complete application package that is received by the closing date of this announcement. Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. For more information, please see:Vetting Process This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email [email protected]. The decision on granting reasonable accommodation will be determined on a case-by-case basis. Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant’s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application.  Certification from health care providers are not accepted. For more information contact the Library's Office of Equal Employment Opportunity at 202-707-6024 or email [email protected]. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM. The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service. The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement. Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement. The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit. Are you a veteran?  Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim.  Those applying for 5-point preference must submit Member Copy 4 of your DD 214.  Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form.  If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.