Financial Assistant

Summary About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the Resource Mangement Flight. This position will be filled as a Regular Full Time employment category, guaranteed 35.00 hours per week. Learn more about this agency Duties Under the supervision of the Resource Manager, this position performs a variety of administrative and financial tasks to support the Force Support Squadron (FSS). The incumbent will play a key role in ensuring smooth operations across the squadron while managing both administrative and financial responsibilities. Key Responsibilities: Backup to Central Cashier: Observes slot machine harvests, gathers data, compiles records, and prepares detailed reports for internal and external audits. Process Improvement: Provides suggestions for process improvements and ensures all reports and documents are accurate, properly formatted, and include necessary procedural explanations. Administrative Support: Manages meetings, appointments, calendar events, mail logs, Memorandums of Agreement (MOAs), and Operating Instructions (OIs). Advisor on Administrative Processes: Serves as an advisor to ensure smooth operations across the squadron and provides direct administrative assistance throughout the organization. NAF AO Cardholder: Facilitates purchases for various organizational needs. Records Manager (FARM): Serves as the custodian for the flight, providing guidance on record maintenance and disposition, while ensuring that Operating Instructions are reviewed and updated annually. Private Organization (PO) Coordinator: Oversees the operations of private organizations on Vandenberg SFB, reviews and processes fundraiser requests, coordinates with the base legal office, and ensures event permits are approved. PO Compliance: Trains new PO officers, tracks requirements, and ensures compliance with regulations. Monitors the timely submission of financial reports and documentation. NAF MOA Management: Conducts an annual review and calculation of NAF MOAs for personnel reimbursements, ensuring approvals are obtained by established deadlines. Payroll Liaison: Oversees payroll processes, including pay adjustments, time validations, leave records, and ensures timecards are approved within deadlines. Payroll Inquiries: Resolves overpayment or underpayment issues, provides guidance to timekeepers, and prepares payroll reports. System and Training Support: Coordinates with centralized payroll offices, participates in the development of new payroll systems, and ensures compliance with all procedures. Conducts training for supervisors and timekeepers. Record Maintenance and Digitization: Responsible for digitizing records and maintaining payroll programs, ensuring proper system functionality. Qualifications: Strong attention to detail and organizational skills. Proficiency in administrative and financial systems. Ability to work independently and manage multiple tasks simultaneously. Excellent communication and interpersonal skills. Experience with payroll processes, time management systems, and financial reporting. Additional Responsibilities: Other related duties may be assigned as needed to ensure the efficient functioning of the squadron. This position requires a highly skilled individual capable of balancing administrative, financial, and compliance responsibilities to support the squadron's mission. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12969631 Requirements Conditions of employment Applicants must possess the knowledge and skills to identify and address the parameters of problems, gather necessary information, establish facts, and take or recommend appropriate actions based on the interpretation of guidelines. Applicants must possess experience in handling cash-related processes, including receipt, disbursement, examination, deposit, and accountability control methods. Applicants must possess the ability to communicate effectively in English, both orally and in writing. This position requires the incumbent to complete a background investigation with favorable results. To be considered for this position, the applicant must be a U.S. Citizen or a Legal U.S. Resident for a minimum of 3 years and must reside in/around the area as noted in the Job Opportunity Announcement. Qualifications Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 05/28/2026 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Intermediate to advanced knowledge of administrative regulations, practices, and procedures Ability to support accounting, budgeting, financial, and fiscal operations Capability to perform effectively at the grade level of the position Practical knowledge of payroll accounting is essential Understanding of internal control principles and policies Ability to communicate effectively, both orally and in writing Experience analyzing a wide range of documents to ensure accuracy and compliance with regulatory guidance Experience with cash-related processes, including receipt, disbursement, examination, deposit, and accountability control methods Ability to identify and address problems, gather necessary information, establish facts, and take or recommend appropriate actions based on interpretation of guidelines Education may be considered as a substitute for experience Successful completion and favorable adjudication of background investigation (Tier 1 Level) is required You will be evaluated on the basis of your level of competency in the following areas: Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does allow for education substitution. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Additional information Individual must fully meet qualification/eligibility/background requirements for this position. U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal Affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement. Male applicants born after December 31, 1959 must be registered for Selective Service. Direct deposit is required. Satisfactorily complete an employment verification (E-Verify) check. A probationary period may be required. Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD). Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest. Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement. Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible. This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force. Expand Hide  additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Review our benefits