Account Administrator - Incoming Payments

Choose your next journey as Account Administrator - Incoming Payments with Millennium Trust Company and join a culture that empowers and where you can innovate. You will be celebrated, you will be challenged, and you can aspire to inspire. You are more than a colleague here; you are part of a COMMUNITY that goes ABOVE and BEYOND professionally and personally to make a difference.
Don't meet every single requirement? Here at Millennium, we believe there is NO "PERFECT" candidate and want to encourage applying even if all the requirements listed aren't met. Our goal is to build an authentic workplace by valuing diversity in our candidates. We work to ensure that our team reflects the diversity of the businesses and clients we serve. We are always looking to expand our growing team with dynamic and enthusiastic individuals. If you enjoy a collaborative, fun environment that champions career development, Millennium Trust is the place for you! We look forward to receiving your application! Check out a video on our Company Culture! Millennium Trust Culture
HOW YOU WILL SOAR:
The Account Administrator - Incoming payments is primarily responsible for the review and processing of incoming transfer forms to facilitate the timely transfer of assets to Millennium Trust Company, the booking of transferred assets and the preparation and mailing of re-registration documents. The incumbent will work closely with investment sponsors, clients and various internal departments to resolve any issues that arise. The ideal candidate will have the ability to multi-task while also being detail oriented, they should be reliable, and come to work each day with a positive attitude.

• Review and process a large volume of incoming transfer requests, and follow up on transfers submitted to former custodians to determine status of transfer and facilitate asset delivery
• Record transferred assets to the client account in the Trust Accounting System
• Prepare incoming asset re-registration paperwork and forward paperwork to the investment sponsor
• Complete Subscription Documents and other additional paperwork required to complete a transfer
• Process billing related to third party charges associated with transfers
• Perform timely follow-up and resolution related to unconfirmed transfers
• Work closely with several internal departments to clear pending issues
• Review and record alternative asset valuation updates, which includes analyzing sponsor statements and reconciling activity to the Trust Accounting System to identify and resolve differences
• Research and resolve any issues that arise in the course of these processes
• Ensure that work generated consistently adheres to Company policies and procedures and meets established service levels
• Create and maintain written operating procedures related to assigned functions
• Actively share ideas to improve department processes and efficiencies
• Other duties as assigned

IF YOU HAVE SOME OR ALL OF THE FOLLOWING, APPLY:

• Highschool diploma, GED or college degree
• 1 - 3 years of applicable experience
• Proven ability to be detail- oriented, organized, dependable, and flexible
• Proactive and analytical with the ability to problem-solve and propose solutions
• Operate efficiently, with a high degree of accuracy and follow-through
• Proven ability to both prioritize and manage multiple tasks to completion
• Ability to work effectively and accurately under pressure
• Possess excellent verbal and written communication skills
• Operate with a high sense of responsibility and conscientiousness in delivering results
• Optimistic with a consistently positive and flexible attitude
• Strong computer aptitude with proficiency with Microsoft Outlook, Excel and Word
• Working knowledge of Trust Accounting System, IRAs and alternative assets preferred

MILLENNIUM TRUST COMPANY is a rapidly growing, leading financial services company offering specialized retirement and institutional services and recently acquired PayFlex, a consumer directed benefits provider, to create a personalized, holistic approach to financial wellness. To that end, we provide a diversified multi-product business with a holistic focus on financial wellness. Millennium Trust has experienced year-to-year double digit growth and prides itself on its strong, progressive culture.
We have been recognized for our tremendous growth on lists, such as Crain's Fast 50 and Inc. 5000, as well as our dedication to our customer's wellbeing receiving the 2021 Gallagher Best-In-Class Employer and the 2020 Greater Oak Brook Chamber of Commerce Exceptional Service Award.